Administration Specialist

Overview

Administration Specialist role at Hitachi Energy India Limited in Mysore, managing factory administration and facility operations across multi-shift manufacturing, with a focus on shift transport.

What you'll do

• Manage end-to-end factory administration operations including housekeeping, security, canteen, transport, and infrastructure, aligned to multi-shift manufacturing (including night shifts).
• Own and ensure shift-wise transport management, including route planning and optimization based on shift timings, and safe and punctual pick-up/drop services.
• Give special focus to late evening/night shift transport for women employees as per statutory and company guidelines.
• Ensure transport safety compliance, including GPS tracking, driver verification, adherence to speed/safety norms, and emergency escalation protocols.
• Oversee canteen operations across shifts, ensuring availability of meals/snacks aligned to shift timings, hygiene, FSSAI compliance, quality standards, and nutritional adequacy for shopfloor workforce.
• Ensure 24x7 housekeeping and facility readiness, particularly for high-usage shopfloor and common areas during shift transitions.
• Manage and govern security operations, including access control, gate management, shift movement tracking, and visitor management.
• Drive compliance with statutory requirements, including the Contract Labour (Regulation & Abolition) Act, Karnataka Shops & Establishment / Factory Act provisions (where applicable for welfare & transport), and canteen, transport, and labour license requirements.
• Lead vendor governance for transport, canteen, and facility vendors, including SLA definition, performance reviews, and cost optimization.
• Ensure manpower discipline and compliance from contractor workforce.
• Ensure readiness for internal/external audits, maintaining all records related to transport, canteen, contract labour, and admin compliance.
• Partner with HR and EHS to support admin-related initiatives.
• Drive cost control and budgeting for admin services, focusing on transport utilization efficiency and vendor spend.
• Lead continuous improvement initiatives.
• Supervise admin team and contractor workforce, ensuring shift coverage and service continuity.
• Drive performance management and accountability for admin staff and vendors.
• Build a service-oriented and responsive culture, especially for shift workforce requirements.
• Ensure discipline, compliance, and safety adherence across all admin-managed services.
• Ensure compliance with applicable external and internal regulations, procedures, and guidelines.

What you'll need

• Bachelor's degree (Administration / Commerce / Engineering preferred)
• 5–8 years of experience in factory administration / facility management in a shift-based manufacturing environment
• Hands-on experience in transport management for shift operations (mandatory for Mysore context)
• Strong knowledge of contract labour compliance, vendor management, and statutory requirements
• Good stakeholder management and problem-solving skills
• Proficiency in SAP / MS Office tools
• Proficiency in both spoken & written English

Details

• Location: Mysore, Karnataka, India
• Job schedule: Full time
• Remote: No
• Shift-based 24x7 operations, including night shifts