Associate - Facilities & Administration

Overview

Associate role in Facilities and Administration supporting end-to-end procurement activities, vendor coordination and procurement records in Chennai.

What you'll do

• Support end-to-end procurement activities, including purchase requisitions, RFQs, quotations, and purchase orders.
• Coordinate with vendors for quotations, negotiations, delivery schedules, and follow-ups.
• Assist with vendor onboarding, documentation, evaluation, and database maintenance.
• Maintain procurement records, contracts, rate cards, and supplier agreements.
• Ensure compliance with procurement policies, approval workflows, and documentation standards.
• Coordinate with internal stakeholders, Finance, and vendors for invoice processing and payment follow-ups.
• Support price comparisons, cost optimization, and procurement reporting.
• Track purchase orders, contract renewals, and delivery commitments.

What you'll need

• Graduate in any discipline; preference for Supply Chain, Procurement, Commerce, or Business Administration.
• 0–2 years of experience in procurement, purchasing, or vendor coordination.
• Good communication, negotiation, coordination, and follow-up skills.
• Proficiency in MS Excel, Word, and Outlook.
• Strong attention to detail, documentation, and analytical skills.
• Ability to manage multiple requests and meet deadlines.
• High level of integrity, confidentiality, and a process-oriented approach.

Nice to have

• Exposure to ERP/procurement systems and purchase order processing.
• Basic understanding of vendor management, invoice verification, and procurement compliance.

Details

• Location: Chennai, India.
• Travel: None.