Asst Project Lead - Documentation

Overview

Asst Project Lead - Documentation at JLL, Bengaluru, overseeing day-to-day construction projects onsite and ensuring budget, risk, schedule, design, safety and quality requirements are met, alongside a compliance lead role covering regulatory compliance for projects.

What you'll do

• Oversee all day-to-day construction-related projects onsite and ensure budget, risk, schedule, design, safety and quality management requirements are met.
• Resolve site issues that arise, in line with client expectations and company procedures.
• Ensure all site contractors are performing to the agreed standard.
• Cooperate with LDI and the client to monitor, review and resolve site-related issues as needed.
• Set up site procedures on the JLL Atlas platform to align program, cost, design, safety and quality.
• Hold internal and external construction meetings.
• Prepare a master construction schedule for site, client and tracking.
• Review pending issues with the site team regularly, avoid communication gaps and develop action plans promptly.
• Conduct weekly site and progress meetings with consultants, contractors and agencies, and follow up on pending issues.
• Review site progress payments to ensure subcontractor claims reflect actual progress.
• Track coordination drawings submitted by local design consultants and follow up on drawings, details or clarifications as needed.
• Review drawings to ensure they are sound.
• Manage the technical handover and the client's sign-off at project end.
• Review work method statements from subcontractors.
• Review variation orders (VOs) and confirm they are valid.
• Set up and maintain the site diary and record system.
• Review RFP documentation from a constructability point of view and provide the work scope.
• Review safe work method statements by Janli.
• Hold weekly safety meetings and prepare monthly health and safety reports.
• Ensure construction works match client expectations.
• Identify and eliminate risks of noncompliance, both external and internal, and report to management on compliance with laws and regulations.
• Take action on noncompliance situations and create realistic plans to overcome them.
• Conduct regular audits to identify potential weaknesses and noncompliance across all projects.
• Communicate with employees so they know what they must do to comply with internal and external laws and regulations.
• Coordinate with the project team to resolve queries as needed, and manage notice closure from initial stage to closure, including updating the notice tracker.
• Ensure work assigned to compliance partners for closing notices or obtaining registrations is completed on time.
• Track PF and ESI document collection and ensure no pendency on the Bandhoo portal beyond 2 working days from the IKON team.
• Support vendor audits and JLL audits as needed.
• Handle CAR policy extension insurance requests and update CAR Tracker no. 3 within 24 to 48 hours of receipt.
• Update Smartsheet trackers (Tracker 4, BOCW Tracker) and Vendor Compliance Smartsheet trackers (Tracker 5) daily.
• Coordinate with the project team to check project compliance status and share a weekly report.
• Send emails to project leads 15 days before project completion to collate BOCW Cess payment details and review the details shared.
• Review and approve C4HR invoices as received.
• Check Cess calculations, approve BOCW Fee payments and follow up on Cess payment submission.

What you'll need

• A degree in architectural, civil engineering, MEP engineering or a related discipline, or a mix of formal education and more than five years of work experience.
• Experience in construction site management (must have).
• Completed safety trainings (must have).
• Construction estimation skills (must have).
• A strong understanding of development management, including financial, appraisal, risk management and negotiation.
• Ability to plan projects, procedures and construction schedules.
• Familiarity with MS Project, MS Excel and other scheduling software.
• Ability to interpret, coordinate and discuss construction drawings.
• Experience with design contracts and commercial negotiations.
• Ability to take part in market analyses and marketing processes.
• Excellent communication skills for winning business with international and domestic clients, inspiring members and contractors, and keeping client relationships healthy.
• Attention to detail, moral integrity, problem-solving skills, and risk assessment skills (compliance lead role).

Details

• On-site, Bengaluru, Karnataka.
• Scheduled weekly hours: 48.