Deputy Manager - ESOP Administration

Overview

Support the administration of the company's Employee Stock Ownership Plan (ESOP), covering allocation, exercise and forfeiture of stock options, compliance with company policy, and accurate record keeping.

What you'll do

• Manage ESOP grants and the vesting process and documentation.
• Manage the ESOP exercise process, including issuance of options, handling transactions, and documentation.
• Work closely with internal teams to ensure smooth implementation of stock option transactions.
• Prepare and maintain accurate reports related to ESOP vesting, exercise, and forfeiture.
• Help overseas employees with documentation for PAN issuance.
• Help and liaise with the broker for opening demat accounts for overseas employees.
• Prepare documentation for overseas employees at the time of exercise.
• Administer and manage all activities related to the ESOP trust, including fund management and allocation of shares.
• Monitor and track ESOP-related transactions and maintain accurate records.
• Serve as the point of contact for employees with questions about the ESOP program, including overseas employees.
• Organize training sessions and workshops for employees on the ESOP process.
• Maintain documentation and FAQs on the company's ESOP platforms for easy employee access.
• Collaborate with the secretarial and legal team to ensure all regulatory and legal aspects of ESOP administration are met.
• Coordinate with the company secretary on share-related matters and required filings.
• Ensure adherence to all statutory requirements, including periodic filings and reporting with government agencies.
• Maintain accurate and up-to-date records of all ESOP transactions, including grants, exercises, and forfeitures.
• Ensure the ESOP registry and employee stock certificates are maintained.

What you'll need

• Bachelor's degree in Finance, Commerce, or a related field.
• At least 2 years of experience in ESOP administration or related fields, preferably in a corporate environment.
• Prior experience in a liaison role between legal, finance, HR, and compliance.
• Strong written and verbal communication skills for diverse audiences.
• Networking and relationship-building with external stakeholders.
• Adherence to timelines required for ESOP-related transactions.
• Familiarity with an online ESOP administration tool.

Nice to have

• Professional certifications such as CS, CA, or equivalent.
• Experience working with ESOPs in a publicly listed company.

Details

• Location: Mumbai, MH.
• Reports to: Manager/Senior Manager, HR.