Finance Administrator - Travel & Expense (T&E)

Overview

Finance Administrator supporting end-to-end accounting and administration of employee travel and expense (T&E) claims, with working knowledge of SAP Concur, focused on US T&E processing.

What you'll do

• Monitor claims in SAP Concur from submission through resolution and payment preparation; track status, exceptions, and agreed processing timelines.
• Review US employee T&E claims for policy compliance, valid receipts, business purpose, approvals, and required supporting documents.
• Check travel settlements and reimbursement documentation; follow up with employees and stakeholders to resolve missing information, discrepancies, or exceptions.
• Apply appropriate accounting codes and categories, match claims to bills and receipts, and prepare approved claims for payment in line with established procedures.
• Respond to employee questions on claims, policy, system navigation, and reimbursement status with clear and timely guidance.
• Review, code, record, and clear invoices related to travel, ensuring accurate treatment in accounts payable and the general ledger.
• Record reimbursement and travel-related transactions in the accounting system and support timely, accurate posting.
• Support payment runs and related payment activities in accordance with internal controls and established procedures.
• Assist with Concur-to-accounting integrations and related T&E accounting activities; investigate and coordinate resolution of transaction or interface exceptions.
• Perform assigned reconciliations for expense claims, travel invoices, and related accounts; research and resolve reconciling items.
• Support monthly and quarterly close, including expense provisions/accruals, reconciliations, and preparation of supporting schedules.
• Assist with US T&E reporting and maintain accurate trackers and supporting records.
• Maintain organized electronic and physical records, as applicable, and provide supporting documentation for internal and external audits.
• Protect confidential employee and financial information and follow applicable controls and approval requirements.
• Identify recurring claim, policy, or integration issues; escalate appropriately and contribute to practical process and documentation improvements.

What you'll need

• Bachelor's degree in Commerce, Accounting, Finance, or a related discipline.
• 2-5 years of relevant experience in travel and expense administration, accounts payable, employee reimbursements, or finance operations.
• Strong hands-on experience with SAP Concur Expenses, including claim review, exception handling, status tracking, and reporting.
• Practical experience reviewing US T&E receipts and applying expense policies; familiarity with US travel and expense processes is required.
• Working knowledge of accounts payable, general ledger coding, invoice processing, reconciliations, and month-end close.
• Proficiency in MS Excel and confidence working with high-volume transaction data and reports.
• Clear written and verbal communication skills, including the ability to work directly with employees and finance partners.

Nice to have

• Experience supporting expense or accounting-system integrations; the candidate should be able to investigate transaction exceptions and coordinate their resolution.

Details

• Location: Bangalore.