Payroll Specialist

Overview

Responsible for accurate and timely processing of payroll for employees across India, ensuring compliance with statutory regulations, company policies, and payroll governance requirements.

What you'll do

• Process monthly payroll for employees across multiple locations in India.
• Validate payroll inputs including new hires, terminations, promotions, transfers, salary revisions, bonuses, allowances, and deductions.
• Ensure accurate calculation of earnings, taxes, deductions, reimbursements, and final settlements.
• Perform payroll reconciliation and pre-payroll/post-payroll validations.
• Ensure compliance with Indian labor laws and payroll regulations.
• Administer statutory deductions and remittances, including Provident Fund (PF), Employee State Insurance (ESI), Professional Tax (PT), Labour Welfare Fund (LWF), Income Tax (TDS), and Gratuity and other statutory benefits.
• Coordinate timely filing of statutory returns and payments.
• Manage payroll activities related to onboarding, employee transfers, salary revisions, Leave Without Pay (LOP), separation and Full & Final Settlements (FnF), and any other component opted by employees (e.g. car lease, LTA, parental insurance).
• Ensure accurate processing of variable pay, incentives, commissions, and bonuses.
• Support annual tax declaration and proof submission processes.
• Verify income tax calculations and Form 16 generation.
• Assist employees with payroll and tax-related queries.
• Analyse monthly TDS deductions.
• Prepare payroll reports for HR, Finance, and management.
• Perform monthly reconciliation of payroll accounts.
• Maintain payroll records and audit documentation.
• Provide reports on headcount, payroll costs, statutory payments, and payroll analytics.
• Coordinate with external payroll service providers, where applicable; review payroll outputs and service-level compliance; manage issue resolution and process improvements with vendors.
• Support internal and external payroll audits; ensure compliance with SOX, internal controls, and company policies; maintain payroll documentation and audit evidence.
• Identify opportunities for payroll automation and process optimization; participate in HRIS and payroll system enhancements; support payroll transformation and standardization initiatives.

What you'll need

• Bachelor's degree in Commerce, Finance, Accounting, Human Resources, or related field.
• 3-7 years of payroll experience with a focus on Indian payroll.
• Experience handling payroll for medium to large organizations.
• Strong understanding of Indian payroll regulations, Income Tax Act provisions, PF, ESI, PT, LWF regulations, the new labour code framework, final settlement processing, and payroll accounting and reconciliations.
• Experience with payroll systems such as SAP SuccessFactors Employee Central Payroll, SAP HCM Payroll, Workday Payroll, payroll interfaces, and ADP.
• Advanced Excel skills.

Nice to have

• Master's degree or professional certification.
• Experience working with outsourced payroll vendors.
• Payroll processing for 500+ employees.
• Shared Services / Global Business Services (GBS) environment experience.
• SAP SuccessFactors Employee Central Payroll experience.
• Exposure to payroll transitions and transformation projects.
• Knowledge of payroll controls and compliance frameworks.

Details

• Location: Chennai, India.
• Worker type: Employee; job type: Regular.
• Benefits include 20 days Privilege Leave, 13 days Emergency leave, 14 public holidays per year, Medical Insurance, Life Insurance, and Career Progression.