Project Document Controller

Overview

Project Document Controller role at Hitachi Energy in Chennai, responsible for managing project documentation from suppliers, internal departments and customers through bid, installation and handover.

What you'll do

• Handle all documents from internal and external suppliers.
• Send documents for information and approval to internal and end customers.
• Sort, structure and assemble site documentation, both electronically and in paper form.
• Deliver tender documentation (bid submission) to the customer with inputs from lead engineers, tender leader and department heads.
• Profile and upload drawing files, manuals, test reports, calculations and other bid documents from internal teams and suppliers into the database or common drive, using tools such as PDL and Binder.
• Follow up with other departments to submit documents.
• Organize files in a folder structure in softcopy binders.
• Check and upload drawing files, manuals, test reports and calculations from engineers and sub-suppliers.
• Upload documents into the Document Management System (EDMS).
• Maintain the complete project documentation status.
• Communicate with the project manager and departments for clarifications and suggestions.
• Distribute documents to departments for review and approval.
• Send documents by transmittal for customer review and approval.
• Add documents to e-Room, the web-based database for members in different locations.
• Print drawings as hard copies and insert them into binders where needed for installation and final plant documentation, and send them to the respective sites.
• Check and upload updated drawing files arising from on-site installation changes, and follow the same steps for new revisions.
• Print as-built documents as hard copies, insert them into binders and send them to the respective sites.
• After customer approval, hand over the project to the After-Sales Department.
• Ensure compliance with applicable external and internal regulations, procedures and guidelines.

What you'll need

• Experience in contract reading.
• Understanding of customer documentation requirements.

Details

• Location: Chennai, Tamil Nadu, India.
• Full-time position.
• Not a remote role.
• Job category: Project/Program Management.