Project Manager - Medical Affairs

Overview

Project Manager in Medical Affairs who provides project management support to Therapeutic Area workstream leads across multiple countries and regions, managing projects operationally from initiation through completion.

What you'll do

• Provide Therapeutic Area workstream leads with project management support on pre-defined projects.
• Set and develop the operational aspects of the project, and develop and monitor timelines, milestones and project metrics.
• Manage projects from an operational perspective from development and initiation through coordination and implementation to completion, within scope set by stakeholders who own the content and agenda.
• Initiate projects and complete initial operational core documents and materials, and follow up on overall project timelines so projects move to the next step in a timely manner.
• Create or ensure required documents are completed and move through approval steps in a timely manner; enter documents or information on relevant platforms when applicable.
• Follow up with countries and local teams and develop or fill the needed documents from stakeholders.
• Ensure projects move through systems, including vendor onboarding, new projects with vendors or consulting agreements, and payment.
• Follow up on contract and invoice status.
• Draft emails from templates and format documents such as agendas and slides.
• Ensure alignment among team members and stakeholders on project objectives, deliverables and key performance metrics.
• Build and maintain strong relationships with internal and external stakeholders, fostering collaboration, trust and effective communication.
• Proactively manage stakeholder expectations and address operational challenges.
• Support team initiatives by identifying opportunities for operational excellence and value-added improvements.
• Act as a Change Ambassador by supporting stakeholders in embracing change and adopting new ways of working.
• Deliver assigned projects effectively and efficiently within agreed timelines, scope, quality standards and, where applicable, budget.
• Manage multiple projects and competing priorities simultaneously.
• Develop a strong understanding of Medical Affairs ways of working, cross-functional processes and associated deliverables.
• Collaborate with stakeholders to understand business requirements and propose effective operational solutions.
• Lead project planning, execution, monitoring and closure activities in accordance with agreed project plans and quality standards.
• Apply appropriate project management methodologies, tools and techniques based on project needs and complexity.
• Facilitate project governance meetings with stakeholders, vendors, logistics teams and digital teams to track progress and manage risks and dependencies.
• Work independently with a high level of ownership and accountability.
• Ensure all project activities comply with Medical Affairs governance requirements, applicable regulations and internal company policies.
• Coordinate operational processes related to vendor onboarding, consulting agreements, contracts, purchase orders, invoices and payments.
• Drive continuous process improvement initiatives to enhance efficiency, compliance and project delivery outcomes.

What you'll need

• 8-10 years of relevant project management experience within the pharmaceutical industry.
• Demonstrated ability to build and maintain strong relationships with senior stakeholders, cross-functional teams, external vendors, healthcare professionals and country/regional teams.
• Proven experience in driving alignment, influencing without authority and managing stakeholder expectations across complex projects.
• Strong understanding of Medical Affairs operations, pharmaceutical industry compliance standards and applicable regulatory requirements.
• Experience ensuring project activities, contracts, engagements and documentation are executed in accordance with company policies, industry codes and regulatory guidelines.
• Working knowledge of contracting processes, vendor onboarding, purchase order creation, invoice management, honoraria payments, budget tracking and financial governance within a regulated environment.
• Demonstrated experience identifying process improvement opportunities, driving operational excellence, implementing best practices and supporting change management initiatives.
• Strong interpersonal, communication, stakeholder engagement, influencing, analytical, problem-solving and change management skills, with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in MS Office Suite (including Teams and SharePoint), Smartsheet, Power BI, and other project tracking and collaboration platforms.
• Postgraduate degree.
• High proficiency in written and spoken English.

Nice to have

• Preferably supporting Medical Affairs programs and cross-functional initiatives.
• Project Management Professional (PMP) certification.

Details

• Work on a project basis.
• Location: Hyderabad.