Accounts Payable Specialist

Overview

Accounts Payable Specialist role at FNZ responsible for day-to-day invoice processing, supplier contact, payment coordination and team coordination within the purchase ledger.

What you'll do

• Act as the day-to-day point of contact for suppliers, handling queries, providing updates on payment status and escalating complex or sensitive matters where appropriate.
• Process invoices as required and review the accurate capture, coding and processing of supplier invoices within the finance system.
• Check that appropriate supporting documentation is available and maintained, including NAV entries and digital invoice copies, and follow up on gaps.
• Review and coordinate the distribution of supplier remittances, escalating approval exceptions in line with agreed controls.
• Support the processing of travel and expense records.
• Coordinate the day-to-day workload of the Purchase Ledger Supervisor and Assistants, provide practical guidance, review work quality and support timely completion.
• Perform and review supplier statement reconciliations, resolve routine discrepancies and escalate material or recurring issues.
• Support purchase order processes by checking compliance, accuracy and timely approvals, and following up with relevant stakeholders.
• Coordinate day-to-day payment activity and check that processing complies with group and local policies, escalating control issues where required.
• Monitor aged creditors and prioritise supplier payments in line with contractual obligations, business-critical needs and agreed cash flow guidance.
• Liaise with procurement and internal stakeholders to resolve invoice and purchase order issues and support an effective procure-to-pay process.
• Maintain and review up-to-date invoice status records to support payment scheduling and accurate cash flow information.
• Prepare, check and coordinate scheduled payment runs, ensuring accuracy, timeliness and compliance with company policy, with exceptions referred for approval.
• Provide ad hoc operational analysis and reporting, including information on invoice status, aged creditors, payment accuracy and processing issues.

What you'll need

• Proven hands-on experience in Accounts Payable and invoice processing, including direct interaction with suppliers.
• Experience coordinating or supervising a small operational team, including allocating work, checking quality, supporting colleagues and escalating issues.
• Strong Excel skills and the ability to work confidently with financial data.
• Excellent verbal and written communication skills, with the ability to build effective relationships both internally and externally.
• A self-motivated, organised and hands-on approach, with the ability to allocate daily workloads, manage competing priorities and deliver to deadlines.
• A collaborative mindset, sound judgement on when to escalate and a commitment to consistent process compliance and high-quality operational delivery.

Nice to have

• Previous exposure to the Financial Services sector (desirable, not essential).
• Familiarity with Microsoft Dynamics 365 (preferred but not required).

Details

• Location: Gurugram, India.
• Global career opportunities available at FNZ offices in the UK, EU, US, Canada, South Africa and APAC.