Admin/HR procurement -AM/DM - Noida

Overview

Support end-to-end sourcing and procurement for Administrative, Facility Management, Lease Rental and HR requirements, including vendor coordination, commercial negotiations, PR-to-PO processing and contract administration in line with company procurement policies.

What you'll do

• Manage procurement of office supplies, stationery and pantry items.
• Coordinate facility management services including housekeeping, security and pest control.
• Procure office equipment such as printers, furniture, workstations and accessories.
• Support Annual Maintenance Contract (AMC) tracking and renewals.
• Coordinate arrangements for corporate events and employee engagement activities.
• Facilitate travel and accommodation bookings as per company policy.
• Ensure timely processing of Purchase Requisitions (PR) to Purchase Orders (PO).
• Maintain vendor database and vendor performance records.
• Conduct cost comparisons and negotiate within defined authority limits.
• Manage procurement support for office, branch, warehouse, fleet hub and other leased premises.
• Coordinate with Business, Admin, Finance and Legal teams for new lease acquisitions, renewals, amendments and closures.
• Support commercial negotiations with landlords, property owners and real estate consultants.
• Review lease proposals and ensure compliance with procurement policies and approval workflows.
• Coordinate execution of lease agreements and maintain trackers for lease expiry, renewals, rent escalations, security deposits, lock-in and notice periods.
• Process lease-related PRs, POs, rental invoices and payment coordination.
• Monitor rental payments, Common Area Maintenance (CAM) charges and other lease-linked financial commitments.
• Maintain centralized lease records to ensure documentation is audit-ready.
• Identify lease cost optimization opportunities through renegotiation, benchmarking and space consolidation.
• Coordinate with internal stakeholders and landlords to resolve commercial and operational issues related to leased properties.
• Coordinate with employee benefits vendors (GMC/GTL insurance support).
• Assist in onboarding and managing Training & Development program vendors.
• Liaise with recruitment agencies for billing and documentation support.
• Coordinate background verification services.
• Manage procurement of employee joining and onboarding kits.
• Support payroll and HRMS vendor coordination.
• Track contract validity and renewal timelines for HR vendors.
• Ensure adherence to procurement policies and approval workflows.
• Prepare comparative statements, vendor evaluation reports and commercial analysis.
• Monitor delivery timelines and resolve vendor-related issues.
• Maintain procurement documentation and ensure audit readiness.
• Support budget tracking, spend analysis and cost optimization initiatives.
• Ensure timely contract renewals and effective vendor performance management.

What you'll need

• Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field.
• 6+ years of experience in Procurement, preferably handling Admin, Facility Management, HR and Lease Rental categories.
• Good knowledge of sourcing, commercial negotiations, PR-to-PO cycle, contract management and vendor management.
• Strong analytical and commercial evaluation skills.
• Strong MS Office skills (Excel, Word, PowerPoint).
• Good negotiation and coordination skills.
• High attention to detail and documentation accuracy.
• Strong communication and stakeholder management abilities.

Nice to have

• Experience in lease commercial negotiations and lease agreement administration.

Details

• Location: Noida, Uttar Pradesh.