Administrative Assistant I

Overview

Administrative Assistant I supporting senior leaders, individuals, teams, and business processes through administrative coordination, reporting, travel, HR, finance, and workflow support.

What you'll do

• Perform general administrative duties in support of individuals, teams, and business processes.
• Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials.
• Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there.
• Compile basic information for inclusion in reports or presentation materials; prepare charts, graphs, and tables as needed.
• Support financial processes such as corporate card reconciliation and invoice tracking.
• Arrange domestic and international travel, including visa processing.
• Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations.
• Compile and edit presentation content from multiple sources and distribute reports to stakeholders.
• Maintain agendas, action item lists, and program plans, escalating issues when needed.
• Respond to routine correspondence following established procedures.
• Create and manage SharePoint sites and shared drives to keep teams organized.
• Use sound judgment to prioritize tasks and ensure smooth workflow.
• Communicate proactively to meet internal and external client needs.

What you'll need

• High school diploma or equivalent.
• One year of administrative experience.

Nice to have

• Bachelor’s degree.
• Intermediate proficiency in MS Office (Outlook, Excel, PPT).
• Experience successfully managing multiple, competing priorities to meet deadlines.
• Excellent verbal and written communication skills, with a strong customer service focus.
• Organizational skills and attention to detail.
• Experience anticipating needs, being resourceful, and using sound judgment and tact.
• Critical thinking, analytical, and problem-solving skills.
• Learning agility; experience quickly gaining knowledge of organizational operations, procedures, and staff.
• Experience working independently, as well as collaborating in a team environment.
• Reliability, flexibility and approachability.
• Process oriented, adaptable, reliable, flexible and approachable.

Details

• Location: Pune, Maharashtra, India.
• Immigration sponsorship is not available for this position.