Agroforestry Contracts Coordinator

Overview

The North America Agroforestry Contracts Coordinator supports a USDA-funded program that delivers incentive payments to producers for planting trees, provides technical assistance, and develops markets for agroforestry products. The role manages contracts, payments, timelines and stakeholder communication.

What you'll do

• Carry out activities with multiple variables, setting realistic deadlines and managing the timeline.
• Provide guidance in satisfying requirements based on extensive knowledge of policies and procedures.
• Ensure timely and accurate payments to vendors, project partners and farmers who have met contractual obligations to implement agroforestry practices.
• Provide technical leadership and support to plan, direct and implement effective processes for managing contracts and payments, and lead communication efforts related to their execution.
• Schedule and coordinate virtual and in-person meetings with vendors, project partners and/or producers to provide updates on process requirements.
• Assist in developing reports by collecting, assembling and analyzing programmatic data for internal audiences and external project partners and funders.
• Handle inquiries about program activities and assist in developing program materials and correspondence.
• Work cooperatively with Conservancy staff, providing information needed to make decisions and solve problems.
• Communicate on behalf of your supervisor with internal and external sources, including staff, donors, vendors and businesses, to coordinate arrangements and ensure successful program execution.
• Take on additional duties to enhance the team's work, including enhancing the systems and tools the team uses.
• Keep up to date on market trends and best practices and adapt processes to improve services.
• Coordinate projects with several variables, working within a defined timeline and budget.
• Demonstrate sensitivity in handling confidential information.
• Perform non-routine analysis, research and follow-through.
• Ensure compliance with Conservancy policies and procedures and external (donor, legal, IRS) requirements.
• Carry financial responsibility including purchasing, processing invoices, contracting with vendors and assisting with budget preparation.
• Act independently on assigned tasks, exercise independent judgment, and refer difficult questions and unusual problems to your supervisor.
• Act as a resource to others to solve problems, and act in your supervisor's stead when instructed.
• Provide input through project teams for the improvement of existing programs.

What you'll need

• Bachelor's degree and 2 years of related experience, or an equivalent combination.
• Experience coordinating administrative processes.
• Experience generating reports and interpreting data.
• Experience in business writing, editing and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people.
• Experience managing contracting and payment processes.

Nice to have

• Experience engaging with and serving farmers.
• Demonstrated experience using diplomacy and tact to build strong relationships.
• Knowledge of current trends in regenerative agriculture and/or agroforestry.

Details

• Full-time position, grant-funded through March 31, 2029, with possible extension based on continued grant funding.
• Remote from a home office within the continental United States, or the nearby TNC office if space is available.
• Limited travel, including occasional domestic travel for multi-day retreats, meetings and conferences.
• May include limited evening and weekend work and flexible hours, including off-hours calls, to coordinate with staff, partners and suppliers across the US.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
• Salary range for USA candidates is generally $50,000 - $70,000; actual pay depends on location, qualifications, skills and experience.