Executive Assistant - India & Middle East

Overview

Executive Assistant supporting senior leadership at ElevenLabs, acting as the operational backbone for leaders by managing calendars, logistics and day-to-day administration across time zones.

What you'll do

• Manage complex, fast-moving calendars and provide scheduling and coordination support across multiple time zones and geographies
• Handle sensitive and confidential matters with discretion, acting as a trusted partner in professional and operational contexts
• Coordinate with internal stakeholders across teams, as well as external partners and senior leaders
• Work closely with other EAs across the organisation to align schedules, share context, and keep cross-functional coordination running smoothly
• Anticipate needs before they arise: manage follow-ups, flag conflicts, and keep the right people aligned
• Build structure, processes, and systems that scale with a fast-growing AI company
• Identify opportunities to automate and streamline repetitive work using AI tools and productivity tooling

What you'll need

• Proven experience supporting senior leaders and their broader teams in a fast-moving environment, including coordinating with other EAs across the organisation
• Strong organisational skills with the ability to manage competing priorities, shifting timelines, and multiple stakeholders
• Exceptional written and verbal communication skills, with the ability to communicate effectively with a wide range of stakeholders, from senior executives and partners to vendors and office guests
• High emotional intelligence and discretion, trusted with sensitive information
• Comfortable supporting not just an individual but a wider team at times, flexing between high-priority senior leadership support and broader operational needs
• Personable and easy to work with, building genuine relationships across the organisation
• A natural reflex to reach for tooling and automation; fluency with AI tools such as Claude or ChatGPT and quick to adopt new systems
• High personal standards and care about the quality of output
• A valid passport and willingness to travel globally ~40% of the time

Details

• Location: India or Dubai
• Remote position
• Travel globally approximately 40% of the time