Executive Assistant

Overview

Provide advanced executive support to senior executives with complex organizational responsibilities, acting as liaison between the executives and their organization.

What you'll do

• Manage calendars and multiple diaries, including coordinating appointments and extensive rescheduling, and keep executives informed as needed.
• Arrange and coordinate meetings and conferences in liaison with the Meeting and Events Planning team, handling routine and non-routine logistics.
• Anticipate executives' travel needs and independently coordinate complex travel arrangements, including itineraries and visa/passport procedures.
• Arrange conference calls, video conferences or data conferences occasionally involving a global audience.
• Prepare non-routine correspondence according to company guidelines, and draft proposals and presentations with direction from the Executive.
• Review and sort paper-based and electronic mail, identify required actions and take action where appropriate.
• Provide telephone support, answering calls promptly and courteously and handling calls independently as the executive's representative.
• Coordinate with internal and external third-party suppliers to address support needs and issues on behalf of the executive.
• Assist with miscellaneous complex administrative tasks, including completing standard forms, invoicing and accounts reconciliation support, managing time and expense reports, and maintaining voicemail and email distribution lists.
• Record and monitor work requests in the tracking tool in a timely manner according to local capabilities and guidelines.
• Develop relationships with executives' clients and their EAs.
• Independently complete assigned non-routine tasks to meet goals under supervision, and work within a team environment.

What you'll need

• Experience booking complex international travel.
• Strong diary management across multiple diaries.
• IT and Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal English.
• Strong interpersonal skills, with confidence to interact with people at senior levels.
• Excellent organisational skills and ability to prioritize effectively.
• High level of accuracy.
• Excellent customer service skills.
• Sense of confidentiality and discretion.
• Ability to adapt to changes in business priorities.
• Proactive, shows initiative and works well under pressure.
• Effective team player, flexible, and able to work independently.
• Ability to independently solve problems and make recommendations.
• Mastery of stakeholder relationships and collaborative working with colleagues and peers at all levels.

Details

• Location: On-site, Bengaluru, KA.
• Scheduled weekly hours: 40.