Manager, Company Secretary

Overview

Provide corporate secretarial and administrative support to the Luxembourg CoSec team, including company incorporations, filings with Luxembourg business registers, and board meeting organization.

What you'll do

• Provide quality and timely administrative support to the Luxembourg CoSec team.
• Assist with the incorporation of new Luxembourg companies.
• Assist with the approval and filing of financial statements for the Luxembourg SPVs.
• File documents electronically and create and maintain e-files.
• Save and sort transactional documentation.
• Collect signatures on NDAs and other standard documents.
• Assist with the organization and preparation of quarterly board meetings.
• Prepare and file changes with the Luxembourg Business Registers, including the Trade and Companies Register (RCS) and the Register of Beneficial Owners (RBE).
• Create and update structure charts in liaison with the relevant parties.
• Maintain and develop databases for the Luxembourg legal team and prepare various reports.
• Organize internal and external meetings or appointments.
• Assist with ad hoc secretarial / administrative tasks and other projects as necessary.

What you'll need

• 4-5 years' experience in a corporate secretarial or administrative function.
• Experience managing a high volume of requests, with an exceptional focus on prioritizing tasks and meeting deadlines.
• Strong organizational skills and good knowledge of the Microsoft Office suite.
• Bachelor's degree (mandatory).

Nice to have

• Basic knowledge of Luxembourg corporate law and governance.
• Prior experience with company secretarial tools (e.g., Diligent) or AI tools (e.g., Claude, ChatGPT).
• Company Secretary (CS) qualification.

Details

• Location: Hyderabad.