Payroll Subject Matter Expert

Overview

Payroll Subject Matter Expert responsible for payroll delivery services, supporting internal P&C, resolving complex queries and providing guidance on payroll issues, including UK payroll provisioning, transactional support, vendor coordination and payroll analysis.

What you'll do

• Act as Subject Matter Expert on payroll processes and provide support, guidance and training for less experienced team members.
• Prepare and monitor payroll data to ensure processes and data are in place for payroll processing per country requirements and regulations.
• Work with the outsourced service provider to ensure gross to net data is prepared and submitted in time, review pre-payroll run data and verification, and provide final sign off to the vendor prior to final payroll runs.
• Conduct start of year and end of year payroll administration, preparation and processing activities with the payroll service provider.
• Support audits and regulatory requests for payroll data.
• Manage payroll enquiries and issues.
• Monitor data quality, run checks during trial payroll period and correct errors.
• Provide subject matter expertise in all payroll processes and sound knowledge of end-to-end payroll delivery.
• Action submission of prior year adjustments (EYUs/FPSAs).
• Manage manual data entry for leave of absence (e.g. family leave, unpaid leave, sickness), fuel card deductions, equity awards etc.
• Manage the overpayments and reclaim process, liaising with P&C to ensure consistent application of the overpayment policy.
• Analyse system integration data, identifying and fixing feed errors.

What you'll need

• Bachelor's degree or equivalent in Payroll Administration, Human Resources, or another relevant field.
• At least 5 years' UK Payroll experience in both hourly and salaried payrolls, processing for both current month and a month in arrears.
• Worked with UK Payroll within the last 12 months.
• At least 5 years' experience of working with high volume payroll in excess of 12,000 headcount.
• Proficiency in using SAP (ADP Global View) and Workday systems.
• Proven experience in dealing with UK pensions (preferably NEST, Aegon); pension uploads, reconciliation, error investigation and correction.
• Proven track record in managing payroll deliveries within the team in a shared service environment in a multi-national organization.
• Ability to administer P&C systems and processes efficiently and effectively for payroll area/process, including understanding of legal, fiscal and regulatory requirements.
• Acts with high level of integrity and respect for data privacy; takes steps to mitigate risks and knows when to escalate concerns.
• Developing capability to perform reconciliations, payroll data management and identify errors with minimum supervisory assistance.
• Expert knowledge of payroll systems and reporting extraction and running of macros.
• Advanced Excel abilities to enable macros and check payroll Excel-formatted sheets (data analysis, formulas, V-lookup, concatenate function, etc.).
• Ability to work under pressure to tight deadlines, multitask and prioritise in a demanding business environment.
• Sound knowledge of UK statutory requirements and regulations (adoption, shared parental pay, sickness, etc.).
• Ability to switch between hourly and salaried payrolls in the same month.
• Ability to perform manual gross to net calculation.
• Sound knowledge of UK NMW rates, NI categories, employee's and employer's NI contribution calculations, student loan processing, court order processing, termination calculations, and additional holiday pay calculations.
• Experience in processing expats.
• Experience in SSL uploads and report building in SAP (ADP).
• Sound knowledge of prior year adjustments (EYUs/FPSAs) submission.
• UK tax knowledge and ability to identify payroll-related legislation and tax regulations.
• Strong financial acumen in managing monthly reconciliations in benefits and general ledgers/cost centres.
• Analysis of monthly integration error logs and application of corrective actions.
• Experience in data validation between different systems.
• Ability to convey technical payroll concepts and issues to all levels.
• High attention to detail, including ability to sense check actual outputs against expected outputs to spot errors.
• Strong numeracy and interpretative skills; analytic approach to problem solving with ability to apply judgement and common sense.
• Ability to proactively recognise and resolve issues.
• Integrity and approachability to discuss sensitive and confidential issues.

Nice to have

• Workday to SAP (ADP) integration knowledge.
• Experience working with WFM (Reflexis time and attendance system) and WFM to Workday integration knowledge.
• Experience in payrolling cars.
• Experience working with Salesforce platform.
• Experience in automating manual processes.
• CIPP qualification.
• Proficient in using MS Office and Teams.
• Experience in dealing with UK workplace benefits.

Details

• Location: Pune, India.
• Work mode: hybrid of office/remote working.
• No travel is expected with this role.
• Not eligible for relocation assistance.