Procurement Analyst

Overview

Glean is seeking a Procurement Analyst to be responsible for end-to-end Procure-to-Pay (P2P) execution in alignment with Glean's Procurement Policy, ensuring timely purchase requisition (PR) creation, purchase order (PO) issuance, contract lifecycle follow-up, and vendor management with high standards of compliance, documentation, and audit readiness. This position is Global, handling Glean corporate and its subsidiaries.

What you'll do

• Support the Purchase Requisitions (PRs) to PO process, including review of support documents, collaboration with Legal, Strategic Sourcing, Strategic Finance, Accounting and Security, and assistance with vendor onboarding.
• Act as a trusted advisor and strategic partner for business stakeholders and cross-functional teams, with proactive communication, monitoring of roadblocks, and suggestions to drive execution.
• Ensure compliance with the Glean Global Procurement policy, controls and guidelines while executing responsibilities.
• Review and validate Purchase Requisitions for completeness and proper GL/cost center coding per the spend approval matrix.
• Monitor and enforce adherence to the Spend Approval Matrix and policies, escalating exceptions as needed.
• Support RFQs, RFPs, competitive bidding, supplier evaluation, proposal comparison, and commercial negotiations.
• Convert approved PRs into Purchase Orders and issue them to vendors; track acknowledgments, amendments, and delivery timelines.
• Partner with Legal and Security teams on contract thresholds, mandatory clauses, and redlines; ensure vendor risk assessments (VRAs) are completed.
• Manage vendor onboarding and validation documentation (e.g., W-9/W-8, GST/VAT, TDS/WHT, MSME certificate, banking verification) and maintain accurate master data.
• Serve as day-to-day point of contact for vendors, ensuring clear communication on PO references, invoicing, and payment terms.
• Identify opportunities for cost savings, license optimization, supplier consolidation, and improved commercial terms.
• Track upcoming renewals and engage business stakeholders before contract expiry.
• Maintain complete, organized, and retrievable documentation for each purchase (business requirement, PR, PO, Contract, SOW, Invoice, Estimates, Quotes, and payment terms).
• Ensure procurement systems are updated with the approval matrix, global procurement policy guidelines, and PR tool training for business requestors and system upgrades as owner of the procurement tool.
• Identify and report After-the-Fact (ATF) purchases and coordinate corrective and preventive actions.
• Support period-end close activities including open PR/PO reviews, IR reconciliations, and accrual completeness checks, and support internal and external audits.
• Create, document, and maintain SOPs to standardize procurement processes and ensure compliance and efficiency.
• Generate and interpret dashboards for open PRs/POs, IR aging, uninvoiced items, and ATF exceptions, using Glean AI models.
• Recommend and lead process enhancements, automation opportunities, and policy clarifications to improve efficiency and control.

What you'll need

• Bachelor's degree in Accounting, Finance, or a related field.
• Strong understanding of Procure-to-Pay (P2P) systems and procurement processes.
• 6+ years of progressive experience in Procurement and Operations, preferably within dynamic and high-growth environments.
• High attention to detail with a focus on accuracy and compliance in all procurement processes.
• Experience administering P2P platforms such as Coupa, SAP Ariba, or Oracle Procurement Cloud, ZIP, Ramp, etc.
• Experience developing, documenting, and implementing Standard Operating Procedures (SOPs) for procurement processes.
• Advanced proficiency with Microsoft Excel and related reporting tools.
• Experience successfully driving or supporting process improvements, workflow automation, and system implementations.
• Excellent communication, relationship management, and problem-solving skills; able to manage competing priorities under tight deadlines.

Nice to have

• Experience with vendor master data management, contract management, or procurement compliance.

Details

• Location: Bangalore, India.
• Hybrid: 4 days a week in the Bangalore office.