Procurement Specialist

Overview

Support consistent and accurate day-to-day procurement operations across global business units, combining SAP Ariba knowledge with customer service, analytical thinking and disciplined execution.

What you'll do

• Create accurate and complete purchase requisitions in SAP Ariba based on approved business requirements, contracts, quotes, financial coding and supporting documentation.
• Manage purchase requisition and purchase order activities through the transaction lifecycle, including follow-up, status monitoring and coordination with relevant stakeholders.
• Perform invoice reconciliation by reviewing purchase orders, receipts, contract terms and invoice details, and coordinate resolution of quantity, price, tax, coding and matching exceptions.
• Manage day-to-day procurement activities in accordance with Enterprise Operating Guidelines, approval requirements, defined controls and service-level expectations.
• Own and respond to procurement queries from business partners, suppliers, Finance, Accounts Payable and other internal teams, ensuring clear and timely resolution.
• Provide practical guidance to business partners on procurement processes, documentation requirements, buying channels and SAP Ariba usage.
• Maintain accurate transaction records, supporting documentation, trackers and audit evidence.
• Identify recurring issues, root causes, control gaps and opportunities to simplify, standardize or automate procurement processes.
• Support procurement transformation initiatives, including requirements gathering, testing, implementation, change communication, adoption and post-launch stabilization.
• Apply project management discipline to assigned initiatives by maintaining plans, actions, risks, dependencies and stakeholder updates.
• Collaborate with colleagues and stakeholders across US and Asia time zones.

What you'll need

• Bachelor's degree or equivalent graduation qualification.
• Minimum 7 years of relevant experience in procurement operations, purchasing, procure-to-pay, invoice management or a related function.
• Hands-on working knowledge of SAP Ariba, including purchase requisition and purchase order processes.
• Sound understanding of procure-to-pay controls, purchase order lifecycle, invoice reconciliation and 2-way or 3-way matching concepts.
• Demonstrated experience supporting business partners and resolving operational queries in a service-oriented environment.
• Experience contributing to procurement transformation, process improvement, automation or change initiatives.
• Practical project management experience across planning, execution, risk tracking and stakeholder communication.
• Proficiency in Microsoft Excel, Word, PowerPoint, Outlook and collaboration tools.
• High attention to detail and commitment to transaction accuracy.
• Strong analytical, problem-solving and root-cause analysis capability.
• Clear written and verbal communication with strong stakeholder-management skills.
• Customer-focused approach with the ability to explain processes in simple business language.
• Ability to manage multiple priorities, work independently, exercise judgment and escalate risks appropriately.
• Continuous-improvement mindset with an interest in digital procurement and automation.
• Strong ownership, collaboration, adaptability and accountability.

Nice to have

• Exposure to SAP Ariba Guided Buying, invoicing, contracts or supplier modules is an advantage.
• Professional certification in procurement, supply chain or project management is an advantage.
• Experience in a global, shared-services or matrixed procurement environment is preferred.

Details

• Location: Gurugram, Haryana.
• Requires flexibility to support both US and Asia business hours, including rotational schedules and adjusted working hours based on operational coverage.
• Job category: Office Administration.
• Posting end date: 18/10/2026.