Proposal Specialist

Overview

The Proposal Specialist manages and coordinates high-quality responses to RFPs, RFIs, RFQs, ITTs, and other customer proposal requests across multiple products and business lines. The role coordinates with internal stakeholders to develop accurate, compelling, customer-focused responses and contributes to improving proposal processes, content, tools, and knowledge-management practices.

What you'll do

• Manage the end-to-end proposal response process for RFPs, RFIs, RFQs, ITTs, and other customer requests.
• Coordinate proposal activities across Sales, Product, Technology, Legal, Information Security, and other subject matter experts.
• Establish and manage proposal timelines, milestones, responsibilities, and deliverables.
• Review customer requirements and develop response plans, identifying requirements, dependencies, gaps, and areas requiring stakeholder input.
• Gather, coordinate, and consolidate information from subject matter experts into proposal responses.
• Write, edit, and refine proposal content to ensure clarity, consistency, quality, and alignment with customer requirements.
• Ensure responses accurately reflect approved product capabilities, solutions, services, processes, and corporate standards.
• Translate complex technical information into clear, customer-friendly content.
• Partner with Sales to address customer requirements and support the broader commercial opportunity.
• Coordinate internal reviews, approvals, and sign-offs in accordance with governance and quality standards.
• Maintain awareness of internal processes, controls, policies, and standards to support accurate and compliant responses.
• Identify opportunities to improve proposal processes, response quality, content reuse, stakeholder engagement, and team efficiency.
• Maintain and enhance centralized proposal databases, content libraries, templates, and response repositories.
• Support standardized proposal content, processes, policies, templates, and best practices.
• Monitor trends in customer requirements and proposal activity to identify improvement opportunities.
• Contribute to knowledge-management and continuous-improvement initiatives that improve the accessibility, accuracy, consistency, scalability, efficiency, and quality of proposal responses.

What you'll need

• 5–7 years of relevant experience in proposal management, RFP/RFI/RFQ/ITT responses, bid management, or a related customer-response function.
• Experience managing complex, cross-functional proposals within a B2B, financial services, technology, SaaS, data, or information-services environment.
• Strong understanding of global financial markets and financial products.
• Good understanding of the sales and bid lifecycle, including opportunity qualification, proposal planning, content development, review, approvals, and submission.
• Experience managing multiple proposals simultaneously with competing priorities and tight deadlines.
• Ability to gather, synthesize, and validate information from subject matter experts and translate it into customer-facing responses.
• Strong proposal writing and editing skills, with the ability to tailor content to customer requirements and audiences.
• Ability to understand and communicate complex technology, SaaS, data, and product concepts clearly and accessibly.
• High proficiency in Microsoft Office Suite, particularly Word, Excel, PowerPoint, Outlook, and Project, as well as Adobe Acrobat and SharePoint.
• Excellent written and verbal communication skills.
• Exceptional attention to detail, with a focus on accuracy, consistency, and quality.
• Excellent organizational and prioritization skills.
• Ability to take ownership and drive activities through to completion.
• Strong stakeholder-management and collaboration skills across commercial, business, technical, and operational teams.
• Ability to work in a fast-paced, deadline-driven environment and adapt to changing customer and business requirements.
• Strong analytical and problem-solving skills, including the ability to identify information gaps, resolve issues, and proactively manage risks.
• Commercial awareness, including understanding how effective proposals support revenue generation, customer acquisition, and client relationships.
• Creative and improvement-oriented, with confidence to challenge existing processes and identify opportunities to increase efficiency and effectiveness.
• Ability to work independently and as part of a highly collaborative, global team.
• Professional, dependable, and customer-focused, with a commitment to consistently high-quality work.

Nice to have

• Knowledge of proposal governance, bid processes, content management, and knowledge-management practices.

Details

• Location: Hyderabad, Telangana.