Publication Operations Manager

Overview

Coordinate publication operations and cross-functional workflows that support data-driven press releases and broader publication activities, ensuring Medical, scientific and regulatory input is aligned and timelines are managed for accurate, compliant and timely external communications.

What you'll do

• Coordinate publication-related timelines and dependencies across Medical, regulatory, legal, and commercial stakeholders to ensure aligned, on-time delivery.
• Maintain visibility of interdependencies between publications, press releases, congress activities, and related content, escalating conflicts or bottlenecks as needed.
• Maintain accurate, traceable documentation of approvals, sign-offs, and review status across functions.
• Coordinate the collection and integration of Medical/scientific input into strategic press releases.
• Facilitate Medical review cycles for press release content, ensuring scientific accuracy and consistency with approved data, labeling, and messaging.
• Collaborate with Corporate Comms to track press release development timelines against congress dates, publication embargoes, and corporate disclosure requirements, flagging risks proactively.
• Serve as a coordination point between Medical/scientific contributors and communications teams to resolve open questions or content gaps.
• Ensure all coordination activities adhere to Takeda's compliance, regulatory, and quality standards, including appropriate documentation and audit trails.
• Identify opportunities to streamline cross-functional review and coordination processes to reduce cycle times and improve consistency.
• Closely support the GCM Sci Comms Content Team Lead and Congress Team Lead, aligning publication operations activities with broader Scientific Communications priorities.
• Liaise with Global and GCM Data Dissemination teams, Medical Content Factory Development team (Content Hub), and other GCM Sci Comms & Pubs functions to ensure integrated planning and execution.
• Build strong working relationships with regulatory, legal, and commercial counterparts to facilitate efficient, well-coordinated review cycles.

What you'll need

• Overall more than 5 years of related work experience.
• More than 3 years of experience in Medical affairs, Medical communications, publications, or related operational role within pharmaceutical/biotech industry.
• Experience coordinating cross-functional review processes involving Medical, regulatory, legal, and/or commercial stakeholders.
• Strong project management and coordination skills, with the ability to manage multiple concurrent timelines and stakeholders.
• Excellent organizational skills and high attention to detail, particularly around documentation and traceability.
• Strong interpersonal and communication skills, with the ability to influence and align stakeholders across functions.
• Strong understanding of publication guidelines (ICMJE, GPP), pharmaceutical compliance, regulatory, and legal review requirements related to external communications.
• Ability to work effectively and manage tight timelines.
• Proficiency in iEnvision and with tracking/project management tools (e.g., Smartsheet, Excel, or similar) for timeline and dependency management.
• A Medical, scientific, pharmacy, life sciences, public health, Medical communications or related degree.
• Fluent English.

Nice to have

• Prior exposure to press release development or corporate/scientific communications processes.
• An advanced degree (PharmD, MSc, PhD).
• Additional languages.

Details

• Location: Bengaluru, India.
• Employment type: Full time, Regular employee.