Purchase Coordinator

Overview

Coordinate and monitor the end-to-end flow of purchase orders and materials to ensure timely delivery to internal locations and customers, acting as the central coordination point across Procurement, Logistics, Material Management, Sales, Customer Service and Global Supply.

What you'll do

• Monitor and coordinate the end-to-end process from Purchase Requisition (PR) creation to Purchase Order (PO) issuance and final delivery.
• Track open Purchase Requisitions and Purchase Orders, ensuring timely processing and order placement through close coordination with Procurement teams.
• Monitor order status, supplier commitments, and delivery schedules to maintain visibility of critical and time-sensitive orders.
• Identify potential delivery risks, bottlenecks, and delays, and coordinate corrective actions with relevant stakeholders.
• Coordinate with Procurement, Logistics, Warehouse, and Material Management teams to ensure smooth material movement across suppliers, warehouses, internal locations, and customer sites.
• Track shipments and material movements to ensure on-time delivery to the required destination.
• Collaborate with Sales and Customer Service teams to support customer delivery commitments and priority orders.
• Act as the central coordination point between Procurement, Logistics, Material Management, Sales, Customer Service, Quality, and other cross-functional teams.
• Escalate critical supply, delivery, and operational issues to management and relevant stakeholders when required.
• Maintain accurate order, shipment, and delivery status information in ERP systems and tracking tools.
• Support continuous improvement initiatives to enhance order visibility, process efficiency, coordination, and on-time delivery performance.
• Ensure compliance with company policies, procedures, and operational processes while managing activities across national, regional, or global operations.

What you'll need

• Bachelor's Degree in Mechanical Engineering or a related Engineering discipline.
• Minimum 3 years of experience in Procurement, Supply Chain, Logistics, Order Management, Materials Management, or a similar coordination role.
• Strong understanding of technical materials, spare parts procurement, purchase order processes, and end-to-end supply chain operations.
• Knowledge of logistics, warehousing, inventory management, and material flow processes.
• Strong coordination, planning, organizational, and stakeholder management skills.
• Excellent communication and follow-up abilities with the capability to manage multiple priorities simultaneously.
• Advanced proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Outlook.
• Fluent written and verbal communication skills in English.
• Proactive, solution-oriented mindset with strong problem-solving capabilities.
• Ability to work effectively under pressure, manage competing priorities, and meet challenging delivery timelines.
• Strong attention to detail, ownership, and ability to identify, coordinate, and escalate risks in a timely manner.
• Ability to build strong working relationships with internal stakeholders, suppliers, customers, and external partners.

Nice to have

• Experience working in an international industrial or manufacturing environment.
• Experience working with ERP systems; knowledge of Infor LN or similar ERP platforms.

Details

• Location: Pune.