QHSE Administrator

Overview

Provides centralized administrative and technical support to the QHSE function, with primary responsibility for bid and tender submissions, third-party contractor qualification and verification platforms, QHSE document maintenance, and management-system documentation, acting as a shared-services resource for global and regional QHSE teams.

What you'll do

• Coordinate and compile QHSE content for bids, tenders, RFQs, RFIs and client prequalification submissions.
• Review tender documentation to identify QHSE requirements, deliverables, questionnaires and supporting evidence.
• Coordinate information from QHSE, Operations, HR, Supply Chain and other business functions as required.
• Serve as the primary administrative resource for QHSE-related maintenance of ISNetworld (ISN), Avetta, client portals and similar third-party contractor qualification and verification platforms.
• Maintain QHSE company profiles, questionnaires, statistics, policies, procedures, certifications and supporting documentation.
• Monitor platform requirements, document expiration dates, outstanding submissions and verification actions.
• Support the maintenance of QHSE policies, standards, procedures, work instructions, forms, templates and supporting documents.
• Draft, edit, proofread and format QHSE documentation to established company standards.
• Compile QHSE statistics and supporting information for client questionnaires, tenders, internal reporting and assurance activities.
• Maintain QHSE registers, trackers and shared information repositories assigned to the Shared Services function.

What you'll need

• Minimum 5 years' experience within a QHSE/HSEQ function, preferably within energy, oil and gas, engineering, industrial services, manufacturing, construction or another safety-critical environment.
• Demonstrated experience supporting client prequalification, bids, tenders or contractor qualification processes.
• Practical experience working with ISNetworld (ISN) or comparable third-party contractor management platforms.
• Experience maintaining QHSE policies, procedures, forms and controlled management-system documentation.
• Strong technical writing, editing and proofreading capability.
• Good understanding of QHSE terminology, documentation and common client assurance requirements.
• Strong Microsoft Office skills, particularly Word, Excel and PowerPoint.
• Ability to manage multiple submissions, deadlines and document-review cycles simultaneously.
• High level of accuracy and attention to detail.

Nice to have

• Experience with Avetta, ISN RAVS or similar contractor verification/prequalification systems.
• Experience supporting integrated management systems aligned with ISO 9001, ISO 14001 and ISO 45001.
• Previous experience within a global or multi-region organization.
• Formal qualification, certificate or diploma in occupational health and safety, quality, environmental management, business administration or a related discipline.
• Experience with electronic document-management or QHSE management systems.