Recruiting Coordinator

Overview

Six-month contract role as a Recruitment Coordinator on the Talent Acquisition team in Hyderabad, focused on high-volume interview scheduling, ATS management and candidate communication.

What you'll do

• Manage end-to-end interview scheduling across multiple roles, departments and interview stages.
• Coordinate interviews involving candidates, recruiters, hiring managers and technical interview panels.
• Schedule virtual, onsite and panel interviews across time zones, including India and the US.
• Manage interviewer calendars, availability, scheduling conflicts, cancellations and rescheduling requests.
• Coordinate high-volume hiring drives, walk-in interviews and campus recruitment events.
• Ensure interview invitations contain accurate meeting links, interview rounds, panel details and candidate information.
• Proactively follow up with interviewers and candidates to ensure interview readiness.
• Manage interview scheduling and candidate-stage updates within Greenhouse or similar ATS platforms.
• Maintain accurate interview schedules, interviewer assignments and candidate records.
• Track interview completion, cancellations, rescheduling and pending feedback.
• Ensure timely updates to interview statuses and scheduling-related information.
• Support the recruitment team with ATS data accuracy and process compliance.
• Serve as a key point of contact for candidates throughout the interview coordination process.
• Communicate interview schedules, instructions, meeting details and changes professionally.
• Ensure timely candidate communication and minimize scheduling delays.
• Handle candidate queries and last-minute scheduling challenges with professionalism.
• Partner closely with recruiters, hiring managers, interviewers and external recruitment partners.
• Collect and maintain interviewer availability for current and upcoming weeks.
• Monitor interview slot utilization and identify scheduling bottlenecks.
• Coordinate with interview panels to ensure adherence to confirmed schedules.
• Escalate scheduling challenges and delays to the appropriate stakeholders.
• Maintain interview scheduling trackers and daily coordination reports.
• Track interview volumes, scheduling turnaround time, cancellations and no-shows.
• Support weekly recruitment reporting and interview coordination dashboards.
• Identify opportunities to streamline scheduling workflows and improve operational efficiency.
• Support recruitment process documentation and scheduling best practices.

What you'll need

• Bachelor's in any degree.
• 5+ years of experience in recruitment coordination, talent acquisition operations or recruitment support.
• Hands-on experience with ATS platforms such as Greenhouse, Workday, Lever or similar systems.
• Experience scheduling interviews using Outlook, Zoom, Microsoft Teams or Google Calendar.
• Strong proficiency in Microsoft Excel and recruitment tracking.
• Excellent written and verbal communication skills.
• Ability to manage multiple interview schedules simultaneously.
• Strong attention to detail, organizational skills and stakeholder management.
• Ability to work independently in a fast-paced hiring environment.

Nice to have

• Prior experience with Greenhouse ATS.
• Experience coordinating interviews across India and US time zones.
• Exposure to high-volume technical or engineering recruitment.
• Experience coordinating campus hiring drives or onsite interview events.
• Familiarity with interview scheduling automation and ATS reporting.
• Experience working with recruitment agencies or RPO partners.

Details

• Location: Hyderabad, Telangana, India.
• Employment type: six-month contract.