Recruiting Coordinator (12 months contract)

Overview

Facilitate complex, high-touch recruitment processes as a pillar of support for global talent acquisition, managing day-to-day coordination and complex scheduling logistics while partnering cross-functionally to optimize operations.

What you'll do

• Own and manage the complex interview scheduling process as the central point of coordination for standard, high-volume, and executive-level loops, including multi-location and international panels.
• Navigate global logistics independently, proactively anticipating and resolving time-zone mismatches, visa/travel conflicts, and last-minute interviewer no-shows with minimal disruption.
• Draft and extend offer letters and new hire paperwork, ensuring absolute accuracy, data privacy compliance within the ATS, and a seamless transition to onboarding.
• Drive process optimization by partnering with Recruiting Ops, HR, and IT to identify process gaps and implement scalable improvements that enhance the candidate experience.
• Author and refine team documentation, developing SOPs, scheduling templates, and checklists to increase overall team efficiency.
• Invest in fellow coordinators by actively leading onboarding, shadowing support, and sharing best practices during team syncs.
• Coordinate and support marquee recruiting events, such as career fairs and campus recruiting, to help attract top talent.

What you'll need

• 3+ years of recruiting coordination, executive administration, or related fast-paced operations experience.
• Deep understanding of international logistics and regional hiring norms, with proven experience coordinating across multiple regions and departments.
• Exceptional organizational skills and meticulous attention to detail, with a demonstrated ability to manage high-volume, shifting priorities independently.
• Advanced proficiency with Applicant Tracking Systems (ATS) and virtual interview tools (e.g., Google Calendar, GoodTime, Zoom), with the ability to troubleshoot system issues and support others in using them effectively.
• Strong cross-functional collaboration skills, with the discretion and professionalism required to partner with executives, Recruiting Ops, and external stakeholders.
• A proactive, problem-solving mindset and a passion for delivering a best-in-class, empathetic candidate experience.

Details

• Location: Bangalore, India (Bangalore office).
• Primarily in-office; work Monday to Friday during normal business hours from the Bangalore office in compliance with company policies, unless on PTO, work travel, or other approved leave.
• Contract length: 12 months.