Senior Associate - Facilities & Administration

Overview

Senior Associate role in Facilities & Administration focused on end-to-end procurement, vendor management and cost optimization within Guidehouse India.

What you'll do

• Manage end-to-end procurement activities, including RFQs, RFPs, commercial evaluations, negotiations, and purchase order management.
• Lead vendor identification, evaluation, onboarding, performance monitoring, and relationship management.
• Drive cost optimization through strategic sourcing, competitive bidding, and commercial negotiations.
• Manage contracts, rate cards, AMCs, SLAs, renewals, and supplier agreements.
• Ensure compliance with procurement policies, approval matrices, internal controls, and audit requirements.
• Coordinate with internal stakeholders, Finance, Legal, and business teams to ensure timely procurement and invoice processing.
• Maintain the Approved Vendor List (AVL), procurement trackers, contract repository, and vendor documentation.
• Monitor procurement budgets, spend analysis, purchase commitments, and cost-saving initiatives.
• Identify procurement risks, resolve vendor escalations, and ensure continuity of goods and services.
• Prepare periodic procurement reports, dashboards, and management updates.
• Drive process improvements, standardization, and adherence to procurement governance.

What you'll need

• Graduate in any discipline; preference for Supply Chain Management, Procurement, Commerce, or Business Administration.
• 3-5 years of relevant experience in procurement, strategic sourcing, or vendor management.
• Strong expertise in commercial negotiations, quotation analysis, contract management, and supplier evaluation.
• Proficiency in MS Excel and procurement/ERP systems.
• Excellent stakeholder management, communication, analytical, and problem-solving skills.
• Ability to manage multiple procurement requirements, competing priorities, and tight timelines.
• Strong understanding of procurement compliance, documentation, and audit readiness.

Nice to have

• Experience in corporate services, facilities management, IT/ITES, or indirect procurement.
• Exposure to centralized procurement operations and multi-location vendor management.
• Experience managing high-volume purchase requests, contract renewals, and supplier databases.
• Demonstrated track record of cost savings, process improvements, and procurement governance.

Details

• Location: Hyderabad, India.
• Travel required: None.
• Clearance required: None.