Senior Officer, Finance and Operations ( EAII Advisors )

Overview

Senior Officer, Finance and Operations with EAII Advisors, based in Vijayawada, Andhra Pradesh. The role leads financial accuracy, statutory compliance and operations for the Andhra Pradesh programme, and directly supervises the State Program Associate - Finance & Operations.

What you'll do

• Review, oversee and take overall accountability for all finance and accounts-related tasks executed by the State Program Associate, ensuring adherence to EAII's financial policies and procedures.
• Lead the preparation of state budgets and monthly forecasts for all Andhra Pradesh programs in coordination with the State Program Manager and National Office Finance team.
• Review and approve the monthly variance analysis report (budget vs. actuals) for all activities across each programme; ensure variances are explained, escalated where material, and corrective actions initiated promptly.
• Review and approve the monthly expense report, petty cash accounts and all payment vouchers before submission to the National Office; ensure invoices and reimbursement vouchers are verified and supported.
• Ensure complete, accurate and timely TDS deduction and deposit on vendor, consultant and service payments from Andhra Pradesh; oversee GSTR-3B disclosures and GST Reverse Charge Mechanism accounting; coordinate statutory return filings with the National Office Finance team.
• Conduct a first-level review of Tally entries, verifying accounting heads, programme-wise cost centre allocations and supporting documentation before monthly book closure.
• Ensure monthly book closure for Andhra Pradesh is completed within the National Office deadline and that audit documentation is uploaded to the shared repository before submission.
• Lead the preparation, review and submission of the Andhra Pradesh monthly MIS report, covering programme-wise expense actuals vs. budget, statutory compliance status, documentation completeness and vendor advance ageing.
• Manage vendor advance oversight, ensuring advances are settled within the prescribed period and escalating unresolved advances to the State Program Manager and National Office.
• Verify travel bills, advance settlements and expense reports from programme and field staff for compliance with EAII's travel and reimbursement policy.
• Support the National Office Finance team in internal audit, statutory audit and funder audit for Andhra Pradesh operations, including document production and responses to auditor queries.
• Coordinate with and guide Regional Coordinators and field staff on financial compliance, documentation standards and expense submission processes.
• Oversee and guide the State Program Associate in office operations, including vendor and contractor database maintenance, office supplies tracking and Fixed Assets register maintenance and tagging.
• Review and approve consultant contracts for compliance with EAII's procurement and contracting policies; support hiring of consultants, including due diligence on vendor and consultant credentials.
• Oversee travel desk management for the Andhra Pradesh office, ensuring bookings, advances and settlements comply with organisational policy.
• Ensure attendance, leave and timesheet records for team members, consultants and field staff are maintained accurately and submitted to the HR team at the Delhi Office on time.
• Ensure operational and administrative compliance at office and field level as per EAII's organisational policies.
• Review and support preparation of finance and administration-related donor reports, memos and correspondence as required.
• Provide operations orientation on processes and policies to short-term consultants and field staff as required.
• Support the state team on procurement, ensuring vendors deliver quality products and services within agreed timelines and budget.
• Manage and guide the State Program Associate and Office Assistant in day-to-day operational responsibilities.
• Support the State Program Manager in reviewing and tracking the supply chain mechanism for IFA supplements and NDD drugs at the state level.
• Provide financial and logistical support for state and district-level events, training sessions and programme review meetings.
• Perform all duties assigned from time to time by the State Program Manager and National Office, and support programme staff across functions as required.

What you'll need

• Minimum 5 years of relevant experience in finance, accounts and operations.
• Master's degree in Commerce, Accounts or Finance (M.Com / MBA Finance).
• Demonstrated working knowledge of Indian statutory compliance: TDS (Sections 194C, 194J, 194I and related) and GST, including Reverse Charge Mechanism, applied independently and accurately.
• Hands-on proficiency in Tally ERP, including journal entries, expense booking, cost centre allocation, ledger management and report generation.
• Experience reviewing and supervising the financial work of a junior team member, including quality checking of accounts, compliance and documentation.
• Experience in budget preparation, monthly variance analysis and financial reporting against programme budgets.
• Experience managing month-end book closure, including documentation completeness and submission within deadlines.
• Strong attention to detail and accuracy in financial work.
• Good communication in Telugu, Hindi and English (spoken and written); Hindi is essential for coordination with state government counterparts, local vendors and field staff.
• Proficiency in MS Office (Excel, Word) and Google Workspace (Sheets, Drive, Docs).
• Ability to manage multiple tasks and priorities and work under deadline pressure without compromising quality.

Nice to have

• Chartered Accountant (CA) qualification, preferred but not essential.
• Prior experience in a multi-programme or multi-location organisation where programme-wise cost centre accounting was required.
• Understanding of the local Andhra Pradesh context and other local dialects.

Details

• Location: Vijayawada, Andhra Pradesh, India; reports to the Manager Finance at the National Office and works in coordination with Finance, HR and Operations teams in Delhi.
• Applicants must be legally authorized to work in India; visa sponsorship is not available.
• Contracting through EAII Advisors Private Limited.
• Open for applications until October 31, 2026; may close earlier if the right fit is found.