Senior Payroll & Benefits Administrator

Overview

Own end-to-end US payroll operations for 500+ employees and support the financial and administrative components of the company's benefits programs, including self-insured health plan reconciliations.

What you'll do

• Own end-to-end US payroll processing for 500+ US employees, ensuring accurate, timely, and compliant payroll.
• Partner with Finance and People Ops to manage payroll inputs and changes, including new hires, terminations, compensation changes, bonuses, deductions, and leaves, proactively identifying and resolving discrepancies.
• Serve as the primary point of contact and internal subject matter expert for payroll, resolving employee questions and partnering with ADP and internal stakeholders on payroll, tax, and deduction issues.
• Manage multi-state payroll and tax requirements for a distributed workforce, including appropriate handling of New York's Convenience of the Employer rule and related withholding requirements.
• Own payroll and invoicing-related benefits administration, including employee deduction changes, QLEs, and ongoing coordination with the People Ops benefits team.
• Review and reconcile benefits invoices and self-funded plan activity, validating employee eligibility, enrollment, payroll deductions, and plan fees, and partner with Accounting to resolve discrepancies and complete financial reconciliations.
• Own payroll and benefits reconciliations and support month-end, year-end, W-2 preparation, open enrollment, benefits renewals, audits, and other recurring processes.
• Maintain strong documentation and controls while identifying opportunities to automate, simplify, and scale payroll and benefits processes.

What you'll need

• 4+ years of hands-on payroll and benefits administration experience, including direct responsibility for running payroll through ADP Workforce Now for a US workforce of at least 500 employees and managing multi-state payroll.
• Experience reconciling benefits invoices.
• Strong working knowledge of federal, state, and local payroll and tax requirements, and comfort researching and resolving complex payroll and withholding questions.
• Hands-on experience with benefits administration and invoice reconciliation, with the ability to identify discrepancies across payroll, HRIS, carrier, and vendor data.
• High proficiency with Excel or Google Sheets, comfortable working with large datasets, reconciliations, audits, and reporting.
• Exceptionally detail-oriented, with ownership of high-stakes, deadline-driven work and appropriate checks and controls built into processes.
• Clear, empathetic communicator who can independently own recurring processes and exercise good judgment.

Nice to have

• Experience with self-insured benefits plans.
• Experience with New York's Convenience of the Employer rule.

Details

• Remote-friendly within the United States; may sit in NYC (headquarters), one of the office hubs, or anywhere in the US.
• Income may be subject to New York State tax withholding depending on where remote work is performed.
• East Coast work hours expected.
• Annual base salary range: $105,000-115,000, plus equity.