Talent Acquisition Coordinator

Overview

Talent Acquisition Coordinator role delivering a best-in-class hiring experience for candidates, hiring managers, and recruiters, acting as the operational backbone of the Talent Acquisition function.

What you'll do

• Guide candidates through post-offer activities and pre-employment requirements to ensure a smooth transition into Baxter.
• Coordinate and manage onboarding documentation, ensuring all required forms, employment records, and joining formalities are completed accurately and on time.
• Initiate and track background verification (BGV) processes, following up with candidates, vendors, and stakeholders to ensure timely closure and issue resolution.
• Provide relocation coordination and support for domestic hires, partnering with vendors and internal teams.
• Partner with HR, Hiring Managers, and candidates to deliver a positive onboarding experience from offer acceptance through joining.
• Monitor post-offer progress, proactively identifying and mitigating potential onboarding risks to support successful candidate conversions and start dates.
• Partner with Recruiters, Hiring Managers, and candidates to coordinate interview schedules and manage recruitment logistics.
• Facilitate complex, high-volume interview scheduling across multiple stakeholders, time zones, and locations.
• Arrange interview logistics, including meeting rooms, virtual meeting details, travel arrangements, candidate materials, and technology support.
• Serve as the first point of contact for candidates, ensuring a positive, professional, and seamless candidate experience.
• Respond promptly to candidate and hiring manager inquiries and provide exceptional customer service.
• Manage candidate assessments, including administration, tracking, and follow-up through relevant systems and tools.
• Participate in continuous improvement projects.
• Support talent attraction and employer branding initiatives, including employee referral campaigns and talent marketing activities.
• Manage vendor-related activities, including purchase order (PO) initiation, invoice reconciliation, expenditure tracking, and ensuring timely supplier payments.

What you'll need

• Bachelor's degree in human resources, Business Administration, or a related field.
• 4+ years of experience in TA coordination.
• Experience with Applicant Tracking Systems and online administrative tools.
• Proven expertise with complex and high-volume scheduling.
• Excellent communication skills (verbal and written).
• Outstanding organizational skills and attention to detail.
• Experienced user of MS packages (Outlook, Excel, Word, PowerPoint).
• Capability to interact with people across all levels of business with a high customer service orientation.
• Capability to manage and prioritize a high volume of requests in a fast-paced environment.

Nice to have

• Bachelor's degree in human resources, Business Administration, or a related field (preferred).
• Experience within Human Resources.

Details

• Location: Gurgaon, Haryana.