Workplace Data Administrator (Data Analyst)

Overview

Support the accuracy, maintenance and reporting of workplace and space information in the organisation's Integrated Workplace Management System (IWMS), including floor plans, basic CAD support and space management reporting.

What you'll do

• Maintain accurate workplace and space records within the IWMS, including building, floor, room, workspace and space allocation information.
• Ensure workplace data follows agreed data standards and naming conventions.
• Support data cleansing, validation and periodic data quality reviews.
• Investigate and resolve discrepancies within workplace and property records.
• Maintain documentation and audit trails for data changes.
• Collect, organize and analyze large datasets to identify trends, patterns and correlations.
• Develop and maintain databases, spreadsheets and other data systems to ensure data accuracy and integrity.
• Conduct statistical analysis, data modeling and data visualization to extract insights and recommendations.
• Design and develop reports, dashboards and other visualizations to communicate findings to stakeholders.
• Develop and maintain business intelligence reports to track key performance indicators (KPIs) and metrics.
• Analyze data to identify areas for improvement and provide recommendations for business growth.
• Maintain floor plan information associated with the IWMS, including space boundaries, room information, workspace locations and associated attributes.
• Ensure floor plan information accurately reflects approved workplace layouts.
• Support updates following office moves, refurbishments, reconfigurations and project activity.
• Assist with reconciliation between CAD drawings, IWMS records and physical workplace layouts.
• Undertake basic updates to CAD floor plans, maintaining room boundaries, space layouts, room numbers and other workplace information.
• Review and interpret architectural and workplace drawings.
• Prepare CAD drawings for use or upload within the IWMS, applying agreed CAD standards, drawing conventions and document control requirements.
• Produce regular and ad-hoc workplace and space management reports, including reporting on space allocation, capacity, occupancy and utilisation.
• Assist with reporting on desks, workstations, meeting rooms and other workplace assets.
• Validate reporting outputs and investigate anomalies or inconsistencies.
• Support the preparation of management information for Workplace, Facilities and Real Estate stakeholders.
• Perform routine data quality checks and identify missing, duplicate or inaccurate information.
• Maintain consistent classifications and naming conventions across workplace records.
• Work with Workplace, Facilities, Real Estate, Projects and Moves teams to obtain and validate information.
• Respond to requests for workplace data, reports and floor plans.
• Support project teams with workplace information during moves and workplace change activities.
• Provide basic IWMS and workplace data support to internal stakeholders.

What you'll need

• Strong attention to detail and a high level of data accuracy.
• Good data administration and information management skills.
• Good working knowledge of Microsoft Excel and Power BI.
• Ability to read and interpret workplace or architectural floor plans.
• Basic practical experience using CAD software, such as AutoCAD.
• Experience working with databases, information systems or business applications.
• Good organisational and time management skills with the ability to manage multiple requests and priorities.
• Effective written and verbal communication skills and the ability to work collaboratively across functions.
• A relevant qualification or equivalent practical experience in Data Management, Computer Aided Design, Architecture, Building Design or Workplace Management.

Nice to have

• Previous experience using an Integrated Workplace Management System or CAFM system.
• Experience with IBM TRIRIGA, Planon, Archibus, FM:Systems or similar applications.
• Experience within Corporate Real Estate, Workplace or Facilities Management.
• Understanding of space management principles and terminology.
• Experience producing reports, dashboards or management information.
• Knowledge of workplace occupancy, capacity or utilisation reporting.

Details

• Location: On-site, Gurugram, Haryana, India.
• Scheduled weekly hours: 48.
• Reports to the Workplace Data Manager, IWMS Manager or Space Management Lead.