Accounts Payable Analyst I

Overview

Process and support end-to-end Accounts Payable and invoice processing, ensuring timely and accurate handling of invoices and related transactions in SAP for GBS Finance LAO customers.

What you'll do

• Receive, review, validate, process, and confirm invoices, debit notes, credit notes, and invoice provisions for purchases and expenses related to goods and services.
• Ensure documentation is complete, accurate, and contains the required approvals before processing transactions in SAP.
• Register invoices, debit notes, and credit notes daily by performing the appropriate SAP transactions to maintain timely and accurate Accounts Payable records.
• Meet agreed service levels for GBS Finance LAO customers, ensuring timely and quality delivery based on customer requirements.
• Review Purchase Orders associated with invoices and validate goods receipts and service acceptances to ensure compliance with three-way matching / triple validation requirements.
• Ensure supplier payment terms are correctly followed in accordance with company guidelines and support timely payment processing.
• Review and release authorized pre-registered invoices for accounting and payment after validating the required information.
• Provide documentation and information required by supported countries for audits, filing, analysis, and other Accounts Payable-related activities.
• Respond to inquiries from internal and external customers and provide guidance relating to processes, systems, documentation, and Accounts Payable requirements.
• Ensure activities are performed in accordance with applicable internal controls, data management requirements, and established procedures.
• Comply with applicable safety, health, environmental, loss-control, and regulatory requirements.
• Actively participate in and support continuous improvement and development initiatives promoted by the organization.
• Ensure compliance with established quality requirements, with a focus on meeting the expectations of internal and external customers.
• Support integration and implementation activities involving GBS services and customers.
• Provide SAP and process support for implementation projects and new team members, including process training where required.
• Participate in system updates and changes to SAP processes required by local or corporate markets.
• Support the creation, review, and updating of process manuals and standard operating procedures.

What you'll need

• Degree in Business Administration, Finance, Commerce, Accounting, or a related field.
• 2-5 years of relevant experience, preferably in Accounts Payable, Finance Operations, Accounting, or a related area.
• Basic understanding of Accounts Payable and accounting processes.
• Ability to work with invoices, purchase orders, financial documentation, and transaction data.
• Good communication and interpersonal skills.
• Strong attention to detail and commitment to accuracy.
• Intermediate Microsoft Excel skills.

Nice to have

• Knowledge of SAP.
• Exposure to SAP Finance / Accounts Payable functionality.
• Knowledge or exposure to VIM (Vendor Invoice Management).
• English proficiency.
• Previous internship, apprenticeship, or professional exposure to Accounts Payable, Finance Operations, or Accounting.
• Exposure to invoice processing, purchase orders, goods receipts, service entries, or three-way matching.
• Exposure to a GBS, Shared Services, or Finance Operations environment.
• Basic understanding of financial controls and audit requirements.
• Experience using SAP, ERP, or invoice management systems.
• Customer-service orientation with the ability to work effectively with internal and external stakeholders.
• Strong learning agility and willingness to build expertise in Accounts Payable processes.

Details

• Location: Pune Kharadi Hub.
• Employment type: Full time, Regular employee.