Administrative Assistant

Overview

The Administrative Assistant uses AI to execute high-volume, standardized administrative tasks with accuracy and efficiency, providing centralized support to all leaders and departments at TriNet, with a structured pathway to become a strategic EA.

What you'll do

• Process, reconcile, and submit expense reports using TriNet's expense management systems.
• Book domestic and international travel including flights, hotels, and ground transportation as directed, provide complete itineraries, and add them to leader calendars.
• Execute purchasing requests and manage purchase card reconciliation.
• Create, maintain, and update email distribution lists across departments and leadership teams.
• Generate routine reports, maintain documentation, and ensure accurate record-keeping for administrative processes.
• Be knowledgeable of and help communicate policy changes to the Corporate Administration team.
• Utilize AI in every aspect of work.
• Assist in creating SOPs and intranet pages.
• Coordinate travel and special projects as requested.
• Perform heavy calendaring, purchasing within policy guidelines using a department Purchase Card, including expense validation, updating, and creating department process documentation in a central repository.
• Plan events such as dinners and happy hours.
• Proactively manage outstanding action items to ensure responsiveness and follow through on commitments.
• Interact extensively with administrative professionals within Corporate Administration and other departments.
• Assist management with administrative tasks, including preparing reports detailing administrative information.
• Perform other projects and duties as assigned or added at the manager's discretion, and comply with all policies and standards.

What you'll need

• Associate's degree preferred, but not required.
• Typically requires general education, vocational training and/or on-the-job training, plus a minimum of 2 to 4 years of related experience.
• Customer service approach and highly organized manner.
• Sense of urgency to accomplish assigned and self-discovered tasks.
• High level of discretionary judgment and confidentiality.
• Identify opportunities for process simplification and efficiency improvements.
• High attention to detail and accuracy in all work.
• Excellent verbal and written communication skills, with the ability to communicate with colleagues at all levels.
• Demonstrated dedication to high professional ethical standards and a diverse workplace.
• Proficient in Microsoft Office Suite including Teams, OneDrive, and OneNote.
• Ability to adapt to a fast-paced, continually changing business environment while managing multiple priorities.
• Keen interest in how the business is run and a desire to learn every day.

Details

• Location: Hyderabad, Telangana, India.
• Work mode: 100% in office.
• Minimal travel requirements.