AP & AR Analyst

Overview

This role owns the full procure-to-pay and order-to-cash cycle, covering accurate and timely vendor payments, customer invoicing and collections, bank reconciliation, and audit-ready ledgers.

What you'll do

• Review, code and process vendor invoices (PO and non-PO) with accurate GL coding, cost centre and tax treatment.
• Obtain required approvals before posting and ensure invoices follow company policy.
• Prepare payment runs for review and approval; assist with releasing payments by bank transfer, cheque or wire.
• Maintain the vendor master: onboarding, KYC and bank detail verification, changes, deactivation and duplicate checks to prevent fraud.
• Reconcile vendor statements and the AP sub-ledger to the general ledger; clear unmatched items, debit balances and aged payables.
• Book month-end accruals, prepayments and provisions for received-not-invoiced items.
• Manage foreign-currency invoices and payments, including exchange gain/loss postings.
• Handle vendor queries, escalations and dispute resolution; maintain strong vendor relationships.
• Ensure compliance with W9 and 1099 and statutory reporting where applicable.
• Prepare and issue customer invoices, credit notes and statements accurately and on schedule.
• Update customer master data and payment terms as instructed.
• Post and apply customer payments (bank, online, cheque) to the correct invoices; flag unapplied or unidentified receipts.
• Send payment reminders and follow up on overdue invoices by email and phone; log all customer interactions.
• Prepare daily and weekly aged receivables reports and highlight accounts at risk.
• Investigate billing queries and short payments; coordinate with sales and operations to resolve them.
• Assist with AR sub-ledger to general ledger reconciliations.
• Support preparation of customer balance confirmations for audit.
• Assist with bad-debt and credit-loss review by providing aging analysis.
• Complete assigned month-end tasks on time: cut-off checks, accrual inputs and sub-ledger reconciliations.
• Perform bank reconciliations for US and local banks.
• Follow internal controls, approval limits and segregation of duties; report any irregularity or suspected fraud immediately.

What you'll need

• Bachelor's degree in Accounting, Commerce, Finance or a related field (B.Com/MBA); pursuing or completed CA Inter.
• 5-8 years of experience in AP, AR or general accounting.
• Good understanding of basic accounting principles: debits and credits, accruals and reconciliations.
• Hands-on experience with Bill.com, QuickBooks, Zoho Books and Salesforce.

Details

• Location: Gurugram.
• Flexible hours and remote work options are offered.