Asset & Logistics Specialist

Overview

Coordinate the sourcing, purchasing, movement, and lifecycle management of equipment needed to build, commission, operate and maintain data-center and laboratory environments, working closely with engineering, construction, facilities, finance, legal, supply chain and site operations.

What you'll do

• Lead day-to-day sourcing and purchasing activities for data-center and laboratory equipment, infrastructure, technical services and facility requirements.
• Translate engineering specifications, bills of materials, construction schedules and operational requirements into clear purchasing and supplier activities.
• Review supplier quotations, technical scopes, pricing, lead times, warranties, delivery requirements and commercial risks.
• Negotiate pricing, payment terms, delivery conditions, warranties, service commitments and other commercial terms within agreed parameters.
• Coordinate supplier onboarding, compliance reviews, confidentiality agreements, internal approvals, purchase orders and supporting contract documentation.
• Implement sourcing and purchasing plans that support project schedules, local site requirements and supplier availability.
• Identify and resolve supplier issues that could affect cost, equipment availability, construction schedules, commissioning or site readiness.
• Lead and support the Asset & Logistics team, setting clear priorities, coordinating workloads and helping team members deliver effectively.
• Oversee equipment receipt, identification, storage, installation, commissioning, transfer, maintenance and retirement.
• Coordinate freight, receiving, rigging, storage, delivery scheduling and domestic and international movement of equipment.
• Maintain accurate asset records covering equipment location, ownership, serial numbers, purchase orders, warranties, service agreements and operating status.
• Coordinate equipment delivery and installation activities with suppliers, construction partners, commissioning teams and site personnel.
• Resolve delayed, damaged, incomplete or incorrectly delivered equipment issues.
• Reconcile purchase orders, invoices, change orders, payments, budget commitments and remaining balances, working with relevant teams to resolve discrepancies.
• Partner with engineering, finance, legal, facilities, construction, supply chain and accounts payable teams to resolve commercial and operational issues.
• Produce clear reporting and dashboards covering purchasing activity, asset status, delivery performance, supplier risk, financial commitments and infrastructure readiness.
• Communicate risks, mitigation actions, decisions and resource requirements to relevant stakeholders.
• Identify and implement practical improvements to procurement, asset management, logistics and reporting processes.

What you'll need

• Significant experience in technical procurement, strategic sourcing, supply chain, asset operations, logistics or critical infrastructure environments.
• Data-center experience, with a good understanding of construction, commissioning and operational requirements and relevant electrical, cooling, rack and facility infrastructure.
• Experience leading a team or coordinating the work of others within procurement, asset management or logistics.
• Strong commercial and negotiation experience, including supplier pricing, payment terms, warranties, service commitments and delivery conditions.
• Ability to interpret technical requirements, equipment specifications, bills of materials, construction schedules and commissioning requirements.
• Experience managing supplier performance and resolving commercial, delivery and operational issues.
• Good financial and analytical capability, including experience reconciling purchase orders, invoices, budgets, payment records and capital commitments.
• Proven ability to work effectively across engineering, finance, legal, facilities, construction, supply chain and other stakeholder groups.
• Experience developing reporting or dashboards covering procurement activity, financial commitments, asset status, supplier performance and delivery risk.
• Strong judgement, communication, negotiation and stakeholder-management skills, with the ability to manage competing priorities.
• Proficiency with purchasing systems, financial platforms, asset databases, spreadsheets, workflow tools and reporting applications.
• Bachelor’s degree in engineering, supply chain, business, construction, operations, finance or a related field.
• Project Management Professional (PMP) certification.

Nice to have

• Master’s degree in engineering, supply chain, business administration, construction, operations, finance or a related field.
• Experience sourcing electrical, cooling, mechanical, controls, rack, hardware or commissioning requirements for data-center environments.
• Experience coordinating international freight, equipment storage, rigging, site delivery, installation and commissioning.
• Knowledge of capital-expenditure controls, statements of work, change orders, asset governance, warranties and supplier-performance measurement.
• Experience improving procurement, asset management or logistics processes across multiple locations.