Building Operations, Facilities Services

Overview

Event Coordinator role within JLL's Integrated Facilities Management, Corporate Solutions team, responsible for logistics, meeting room management and space coordination for client events and facilities.

What you'll do

• Coordinate with relevant stakeholders for logistics support for small and big events.
• Manage and operate meeting rooms, function rooms, convention facilities and other client premises facilities as required by the client.
• Arrange conference and meeting rooms, and daily check all meeting rooms and installed equipment, including projectors, VC and other IT products.
• Ensure furniture is arranged to client preference before scheduled meetings, including coordination with audio/visual equipment.
• Facilitate scheduling of conference rooms and training rooms on request.
• Provide client management with room set-up information, including chair arrangements (U-shape, theater, classroom, rounds), room capacity and amenities.
• Respond within 5 minutes to customer conference room technical requests and within 15 minutes to internal conference room requests for additional furniture needs during meetings, in concert with location admin.
• Daily inspect conference rooms, training rooms and other venues to ensure desired furniture arrangements, general supplies and requested equipment are in place and functional.
• After meetings, re-arrange furniture into the standard configuration for same-day subsequent use, return and secure equipment and supplies, and ensure rooms are cleaned between meetings as needed, including clearing catering materials.
• Walk through each conference room daily checking AV, whiteboard accessories and cabinet contents, and suggest changes to stocking levels.
• Coordinate workstation allotment for new joiners with Spock and allocate seats to respective businesses.
• Prepare the Pune occupancy dashboard with required details and prepare monthly headcount data.
• Connect with PMOs for upcoming visibility data.
• Manage reports and documents, including meeting room checklist, meeting room and conference mailers, DSR, weekly reports, MMR, inventory register, customer feedback reports and suggestion/request reports.
• Build positive relationships with vendors and hotel suppliers and negotiate for competitive deals.
• Gather customer insights and feedback on how events can be improved.
• Perform all other duties and tasks as assigned by the manager.

What you'll need

• Any degree.
• 2+ years of experience.
• Skills in corporate event management, data management, Excel and dashboards.
• Good communication skills, executive level.
• Eye for detail.
• Strong charisma, with written and verbal communication skills to interact with a wide variety of people and convey messages with confidence and clarity.

Details

• Location: Hyderabad, Raidurgam, on-site.
• Scheduled weekly hours: 48.