Event Coordinator

Overview

Event Coordinator role within JLL's Integrated Facilities Management, Corporate Solutions team, managing events, meeting rooms and workplace space at client premises in Hyderabad.

What you'll do

• Coordinate with relevant stakeholders for logistics support for small and large events.
• Manage and operate meeting rooms, function rooms, convention facilities and other client premises facilities for use by client employees, clients and visitors.
• Arrange conference rooms and meeting rooms, and daily check all meeting rooms and installed equipment, including projectors, VC and other IT products.
• Coordinate with the Audio/Visual equipment and ensure furniture is arranged to client preference before scheduled meetings and presentations.
• Facilitate scheduling of conference rooms and training rooms on request, and provide room set-up information including chair arrangements, room capacity and amenities.
• Respond within 5 minutes to customer conference room technical requests and within 15 minutes to internal conference room technical requests for additional furniture needs.
• Daily inspect conference rooms, training rooms and other venues to ensure furniture arrangements, general supplies and equipment are in place and functional.
• Re-arrange furniture into standard configuration after meetings, return and secure equipment and supplies, and ensure rooms are cleaned between meetings as needed.
• Walk through each conference room daily checking AV, whiteboard accessories and cabinet contents, and suggest stocking level changes.
• Coordinate workstation allotment for new joiners and allocate seats to respective businesses.
• Prepare the Pune occupancy dashboard and monthly head count data, and connect with PMOs for upcoming visibility data.
• Manage reports and documents including meeting room checklists, meeting room and conference mailers, DSR, weekly reports, MMR, inventory register, customer feedback reports and suggestion/request reports.
• Build positive relationships with vendors, including hotel suppliers, and negotiate for competitive deals.
• Gather customer insights and feedback on how events can be improved.

What you'll need

• Any degree.
• 2+ years of experience.
• Corporate event management skills.
• Data management skills.
• Excel skills.
• Dashboard skills.
• Good communication skills.
• Eye for detail.
• Strong charisma, with written and verbal communication skills to interact with a wide variety of people and convey messages with confidence and clarity.

Details

• Work location: Hyderabad, Raidurgam (on-site, Hyderabad, TS).
• Scheduled weekly hours: 48.