Assistant Facility Manager

Overview

Facilities Executive – Soft Services at JLL's Integrated Facilities Management business unit, managing soft services, housekeeping and facility operations for the client Deloitte at Deloitte Towers, Hyderabad.

What you'll do

• Provide assistance to the Assistant Facilities Manager and Campus Manager in managing all IFM soft services, administrative functions, housekeeping services and facility services, and any other administrative functions as deemed by Deloitte.
• Own the day-to-day administration, including report generation of the stock tracker.
• Develop and implement procedures and performance measures to simplify and improve the accuracy of work methods and the reliability of FM.
• Ensure an adequate supply of consumables, materials and services, and enter into supply and service contracts as approved by the client.
• Maintain appropriate stock levels of all consumables and escalate in time to secure stock availability.
• Process vendor invoices aligned with Deloitte's finance process, including statutory compliance checks of all vendor invoices.
• Routinely inspect all services to ensure performance measures are being maintained.
• Set stretch targets for self and the team to achieve maximum team performance.
• Contribute to the weekly FM meeting minutes and the monthly management report to Deloitte and other reports as required.
• Participate in emergency evacuation procedures, including crisis management and business continuity.
• Manage all health and safety issues and actively participate in health and safety reviews.
• Manage and supervise onsite shift supervisors (soft services).

What you'll need

• Graduate in any discipline.
• 3 to 5 years of experience in facilities management.
• Experience in facilities management is required.
• Strong customer service focus.
• Excellent people skills and ability to interact with a wide range of client staff and demands.
• Knowledge of occupational safety requirements.
• Strong PC literacy and proven ability to manage daily activities using various systems.
• Demonstrated experience with client reporting and preparation of reports.
• Proven ability to function effectively as part of a team.
• Proven ability to initiate and follow through with improvement initiatives.

Nice to have

• Tertiary qualifications in hotel management, building management and/or business.
• Demonstrated experience with continuous improvement initiatives.

Details

• Location: on-site at Deloitte Towers, Meenakshi Tech Park, Hyderabad, Telangana.
• Reports to the Assistant Facilities Manager – Soft Services.
• Scheduled weekly hours: 48.