Event Manager - Portland (Maine)

Overview

Part-time onsite Event Manager for Candlelight classical concerts held in intimate venues in Portland, Maine, on a 6-month contract.

What you'll do

• Act as main point of contact onsite for Candlelight events and staff, communicating directly with the Fever Originals manager.
• Maintain full visibility into the staff roster, set schedules, and communicate with the staffing agency about any event reschedules.
• Ensure each staff member is trained in their duties, including validating tickets, seating guests, and setting up candles in the venue.
• Drive a uHaul with event supplies to and from concert venues (alternative transport may be arranged if the candidate cannot drive).
• Manage inventory and track supplies for venues.
• Manage printing needs.
• Manage guest lists for all events.
• Deliver opening and closing remarks at events, usually a recorded speech but occasionally live public speaking.
• Provide weekly reporting to Fever Originals Project Managers on event status, including pre- and post-event findings and feedback.
• Occasionally assist with evaluating and executing walk-throughs of potential venues.
• Represent the Fever and Candlelight brands through professional communication and management, acting as main customer service representative at every event.

What you'll need

• 1+ years of experience in event management and/or a relevant degree.
• Interest and passion for live music and organizing events.
• Exceptional customer service skills.
• Experience leading an on-site team.
• Strong problem-solving skills.
• Good ability to work in a pressured environment.
• Use of a personal laptop will be required.

Nice to have

• A relevant degree in event management (preferred alongside experience).
• Knowledge of AV and PA systems (desirable).
• Valid driver's license (strongly preferred).

Details

• Location: Portland, Maine, onsite.
• Part-time, maximum 29 hours per week.
• Shifts of 4-8 hours per day, with shows running weekly and possible work on certain holidays (no concerts on Thanksgiving or Christmas).
• 6-month contract, ideally starting as soon as possible, with a possible extension.
• Pay of $25/hour; transport costs are not compensated separately and are included in the hourly rate.
• Hiring process: a 30-minute video call with the local Project Manager and/or Producer, followed by a paid trial work day.