Executive Assistant

Overview

Senior executive support role for members of Harbor's Executive Leadership Team, combining calendar, travel and meeting execution with proactive, commercially minded partnership to executives. This is a remote position requiring coverage in Eastern or Mountain Standard Time.

What you'll do

• Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and often competing priorities across multiple executives.
• Proactively manage competing priorities across multiple executives, exercising sound judgment regarding urgency, sequencing, and trade-offs.
• Maintain a holistic view of executives' commitments and priorities, identifying conflicts and ensuring critical matters receive appropriate attention.
• Manage complex calendars and scheduling across multiple executives, geographies, and time zones.
• Coordinate domestic and international travel, including complex itineraries and last-minute changes.
• Ensure supported executives are fully prepared for internal and external meetings, proactively coordinating agendas, materials, context, logistics, and follow-up.
• Manage expense reporting and administrative documentation.
• Draft correspondence and internal communications.
• Act as a trusted partner to executives, anticipating priorities and proactively managing competing demands.
• Represent senior leaders professionally with clients, Board members, investors, and internal stakeholders.
• Support planning and tracking of key initiatives and business objectives.
• Help prepare leaders for meetings and client engagements.
• Maintain visibility into strategic priorities and ensure follow-through on action items.
• Serve as a discreet and highly confidential gatekeeper.
• Interface with senior stakeholders across the UK, US, and global teams.
• Help drive operational alignment between leadership and execution teams.
• Support special projects and transformation initiatives as required.

What you'll need

• Experience in professional services, consulting, legal, financial services, or another complex client-service environment or high-growth environment.
• 5+ years of progressive executive support experience, including direct support of C-suite or senior executives.
• Demonstrated experience independently managing complex calendars, travel, meeting preparation, communications, and competing priorities.
• Proven ability to operate independently with sound judgment and limited day-to-day direction.
• Demonstrated discretion handling highly confidential and sensitive information.
• Strong executive presence and ability to interact credibly with senior internal and external stakeholders.
• Demonstrated ability to anticipate executive needs, identify issues before they become problems, and independently determine appropriate next steps.
• Highly organized with exceptional attention to detail.
• Strategic thinker with strong execution capability.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and executive presence.
• Calm under pressure and able to manage competing priorities.
• Comfortable operating independently while partnering cross-functionally.
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams).
• Experience in a similar office administration, facilities, operations, or executive support role.

Nice to have

• Experience simultaneously supporting multiple senior executives.
• Experience in a PE-backed, global, or rapidly scaling organization.
• Experience in a PE-backed or scaling organization.
• Experience supporting board-level or C-suite executives.

Details

• Remote position; candidate must be located in Eastern Standard Time (EST) or Mountain Standard Time (MST) in the United States.
• Standard working hours: 8:30am – 5:30pm EST, with flexibility required to support senior leadership as needed.