Facilities Services-O2

Overview

On-site Facilities Services role at JLL in Navi Mumbai, responsible for managing engineering and operational (M&E) systems, budgets, vendors, statutory compliance and reporting for the facility, with a scheduled 48 hours per week.

What you'll do

• Coordinate with the Chief Engineer on planning and managing CAPEX and OPEX budgets for engineering and operational expenses.
• Manage and control all critical spares for installations as per manufacturer recommendations and inventory.
• Coordinate with the Chief Engineer to have all M&E related contracts in place.
• Carry out all engineering and operational procedures.
• Liaise with local authorities on M&E facility issues and statutory compliances at all times.
• Liaise with vendors for maintenance and service practices of M&E contractors in line with manufacturer recommendations.
• Ensure proper functioning of electrical systems, HVAC, PACs, water, plumbing and sanitary systems, elevators/lifts and cafeteria equipment.
• Ensure maintenance schedules and shutdowns are followed in consultation with OEM and Accenture.
• Inspect log books, history cards, checklists, escalation charts, OCP and PPM schedules daily.
• Ensure 100% uptime and set up practices to deliver seamless service to Accenture.
• Update and maintain statutory documents (CIEG, Fire, Lift, Explosive, Pollution Control, etc.) related to M&E operations.
• Initiate an energy management program to reduce utility costs.
• Handle small renovation projects from initiation to completion, if needed.
• Guide technical staff in closing workplace technical issues in the facility.
• Adhere to the 52-week annual M&E maintenance schedule and maintain agreed SLA and KPIs with the client.
• Coordinate with the transition team during go-live of new facilities.
• Participate in emergency evacuation procedures and manage health and safety issues.
• Prepare and collate vendor performance data and escalate as required.
• Track usage of the e-fit facility tool modules and track PM work orders in the 360 facility tool and QMS monthly.
• Ensure 100% adherence to the M&E onboarding process and monthly builder meetings with MOM status updates.
• Ensure mandatory trainings are conducted on schedule and conduct onboarding training for new joiners.
• Monitor individual DE responsibilities and assist the CE with performance evaluation.
• Coordinate execution of IC requests without escalations and prepare the DE shift roster, reviewing M&E and BMS shift schedules.
• Conduct facility walk-arounds and ensure the walk-around map and guide are followed and maintained.
• Assist the Facility Manager with ISO, internal and external audits and ensure documentation is completed.
• Coordinate with the DM team on issues needing help, and coordinate VIP client visits with the Events team without escalations.
• Conduct scheduled meetings and project focus meets per calendar, and participate in and manage the half-yearly fire drill.
• Maintain all relevant checklists as required.
• Manage site operations in the absence of the CE and assist WM/CE during crisis situations and BCP.
• Prepare and maintain daily, weekly, monthly, quarterly, half-yearly and yearly engineering records and send them to the Chief Engineer.
• Prepare daily, weekly, monthly and yearly engineering reports, including DSR, SLA, energy, statutory compliance and equipment status reports.
• Follow the escalation matrix during incidents.

Details

• Location: on-site, Navi Mumbai, Maharashtra.
• Scheduled weekly hours: 48.