HR and Admin Executive

Overview

Support HR administration and office operations for JLL and vendor employees at RGA Tech Park. The role manages attendance, leave, employee records, meetings, documentation, onboarding and related workplace coordination.

What you'll do

• Maintain daily JLL and vendor attendance.
• Coordinate daily meetings and maintain minutes of meetings (MOM), updating progress records in the register.
• Prepare JLL monthly attendance as supporting documentation for the JLL cost sheet.
• Manage billing and client attendance for JLL and sub-vendors.
• Maintain the employee database.
• Check that employee salaries, including support staff salaries, are credited on time.
• Ensure shift schedules are prepared and followed by all concerned.
• Manage employee leave, obtain management and client approvals, and recheck leave taken against JLL Overview and Workday reports.
• Present the leave tracker to the GM monthly.
• Coordinate with insurance agencies regarding JLL employee health insurance requirements and regular updates.
• Schedule monthly client and tenant meetings and maintain MOM.
• Coordinate employee uniforms, shoes and ID cards with JLLRO.
• Submit JLL audit documents to the auditor.
• Collect ESI and PF details from vendors for documentation.
• Schedule interviews with the help of BO HR and GENIUS.
• Conduct induction for new joiners at RGA Tech Park and brief them on JLL HR policy.
• Coordinate internal events and sports competitions.
• Guide and supervise office maintenance and operations by the Office Boy.
• Maintain office IT equipment.
• Coordinate and assist with religious events, Pooja and celebrations.
• Support store operations in the absence of the Stores Executive.

Details

• Work location: Bengaluru, KA.
• Work mode: On-site.
• Scheduled weekly hours: 48.