Project Coordinator, Creative Operations

Overview

Coordinate creative projects from intake through final delivery for the Brand & Creative team, keeping priorities, timelines, approvals and stakeholder communications on track. This is a coordination-focused role, not a design role.

What you'll do

• Manage intake of creative requests and ensure requirements are complete before work begins.
• Create and maintain project schedules, timelines, milestones and review cycles.
• Track priorities, dependencies, approvals and deliverables across multiple concurrent projects.
• Coordinate communication between stakeholders, designers, content creators, agencies and vendors.
• Facilitate reviews, feedback cycles and approval workflows.
• Monitor project status and proactively identify risks, bottlenecks and scheduling conflicts.
• Maintain project documentation, meeting notes and status updates.
• Coordinate creative deliverables including digital marketing and social media assets, advertising and campaign creative, presentation decks and templates, brand and communications materials, sales and marketing collateral, event branding, signage and environmental graphics, and print and digital assets.
• Ensure briefs, content, specifications and supporting materials are ready before work begins.
• Organize asset reviews, approvals and final delivery.
• Maintain version control and project records throughout the lifecycle of each project.
• Partner with external creative, production and marketing agencies.
• Coordinate timelines, deliverables and review processes with agencies.
• Consolidate feedback and communicate updates clearly and accurately.
• Track production schedules and delivery milestones.
• Support vendor communications and production handoffs.
• Support collaboration between U.S.-based stakeholders and India-based team members across time zones.
• Ensure handoffs, decisions, feedback and next steps are documented and communicated clearly.
• Help maintain workflow continuity across a distributed team environment.

What you'll need

• 3-5 years of experience in project coordination, account management, traffic management, operations or project management.
• Bachelor's degree in marketing, communications, business, project management or a related field.
• Strong organizational and time-management skills.
• Ability to manage multiple projects simultaneously while maintaining attention to detail.
• Excellent verbal and written communication skills.
• Comfortable coordinating work across creative, design, marketing, communications and events teams while partnering with creative leaders, designers, content creators, agencies, vendors and other stakeholders.
• Strong follow-through and problem-solving abilities.
• Experience with project management and workflow platforms such as Smartsheet, Monday.com, Asana, Jira, Workfront or similar tools.
• Familiarity with branding, advertising, content production or event marketing workflows.
• Familiarity with creative review, approval and asset delivery processes.
• Experience working with external agencies, production partners, printers or vendors.
• Ability to thrive in a fast-paced environment with shifting priorities.

Nice to have

• Experience working with creative, marketing, branding, advertising or digital agencies.
• Experience supporting creative teams working across global time zones.
• Experience supporting event production, tradeshow, conference or experiential marketing programs.
• Exposure to creative operations, traffic management or agency workflow management.
• Basic understanding of print production and digital asset delivery.

Details

• Location: Bengaluru, India (Office).
• Works with U.S.-based stakeholders across time zones.