Project Coordinator

Overview

Support project coordination, resource hiring, vendor management, procurement operations, and financial tracking activities across multiple projects as a Project Coordinator.

What you'll do

• Support Project Managers with project planning, coordination, milestone tracking, and status reporting.
• Maintain project schedules, milestones, deliverables, dependencies, RAID logs, decision logs, and action trackers.
• Track project progress and proactively highlight potential delays, risks, issues, or dependencies.
• Coordinate project meetings, prepare agendas and meeting minutes, and track actions through closure.
• Collect project updates from business, IT, and cross-functional stakeholders and follow up on deliverables.
• Support project governance, portfolio reviews, resource tracking, and project documentation.
• Maintain accurate and current project information within relevant project management systems.
• Collect, consolidate, and track hiring and resource requirements across multiple projects.
• Maintain a centralized tracker of open requirements, profiles received, interview status, selections, onboarding status, and closures.
• Share approved requirements with designated staffing/service vendors and coordinate profile submissions.
• Review incoming profiles for basic alignment with defined requirements.
• Coordinate interview scheduling and collect feedback from hiring/project managers.
• Follow up with vendors on pending profiles, interview actions, candidate availability, expected joining dates, and agreed actions.
• Track requirement aging, fulfillment status, vendor turnaround times, and fulfillment risks.
• Coordinate selected-candidate onboarding activities with relevant teams and vendors.
• Prepare resource/hiring status reports and dashboards for management review.
• Support Contract Work Statements, Contract Bid Deviations, NDAs, and related procurement documentation.
• Coordinate with Procurement, Finance, Legal, vendors, and business stakeholders for required inputs and approvals.
• Create and track Purchase Requisitions and Purchase Orders.
• Support PO amendments, renewals, budget revisions, procurement approvals, invoice validation, and accrual tracking.
• Track PO utilization, actual spend, forecasts, accruals, budget changes, invoices, and pending financial approvals.
• Prepare project status reports, resource/hiring dashboards, presentations, and management updates.
• Consolidate project, resource, financial, procurement, and operational information from multiple sources.
• Support portfolio-level reporting and management presentations.
• Gather and document business and operational requirements.
• Analyze project, resource, procurement, financial, and operational data to identify trends, gaps, and exceptions.
• Support continuous improvement of project management processes, templates, tools, and reporting practices.
• Identify opportunities for process simplification and automation.

What you'll need

• 3-5 years of relevant experience in Project Coordination, PMO Support, Resource Coordination, Vendor Management, Business Operations, Procurement Operations, or a related role.
• Experience coordinating resource or hiring requirements across multiple projects or teams.
• Experience working with external staffing/service vendors and following up on resource requirements.
• Experience maintaining resource, hiring, project, or operational trackers and reporting.
• Experience coordinating with multiple Project Managers and business/technical stakeholders.
• Experience with project planning, milestone tracking, action tracking, and status reporting.
• Good understanding of project management processes and governance.
• Exposure to procurement, PO, budget, forecast, or financial tracking activities.
• Strong analytical, organizational, follow-up, communication, and stakeholder coordination skills.
• Ability to manage multiple open requirements and priorities simultaneously and work effectively with globally distributed teams.

Nice to have

• Planisware.
• SAP.
• Power BI.
• Jira.
• Microsoft Project.
• Power Query.
• Experience with enterprise procurement, resource management, or project/portfolio management systems.

Details

• Employment type: Full time.
• Worksite flexibility: Hybrid.
• Location: Bengaluru, India.
• Sedentary work that involves sitting or remaining stationary most of the time, with occasional need to move around the office to attend meetings.
• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor.
• Ability to safely and successfully perform the essential job functions.