Senior Analyst - FTC Hiring & Vendor Operations

Overview

Support FTC hiring and vendor operations by managing candidate pipelines, coordinating interviews, tracking hiring progress, engaging vendor partners, and overseeing invoice validation and processing.

What you'll do

• Coordinate end-to-end FTC (Fixed Term Contract) hiring activities across multiple business units and vendor partners.
• Share job descriptions with vendor partners and ensure a continuous pipeline of suitable candidate profiles.
• Review and validate candidate profile submissions before sharing them with hiring managers and interview panel members.
• Track screening progress, collect feedback from panel members, and communicate outcomes to vendor partners in a timely manner.
• Schedule interviews by coordinating candidate availability and panel member schedules.
• Drive proactive follow-ups with hiring managers, interviewers, candidates, and vendor partners to ensure timely hiring decisions.
• Monitor hiring pipelines and engage vendor partners proactively when candidate flow is low or critical positions require additional support.
• Maintain accurate and up-to-date hiring trackers, ensuring stakeholders have real-time visibility into hiring status.
• Conduct regular hiring status meetings and provide progress updates to business units and management.
• Identify hiring risks, bottlenecks, and escalation points, and raise concerns to the appropriate stakeholders in a timely manner.
• Ensure smooth transition from candidate selection to contract execution process.
• Coordinate with vendor partners to collect monthly invoices for engaged FTC resources.
• Verify invoice details, commercial terms, billing rates, and supporting documents against approved contracts and records.
• Submit validated invoices for processing and follow up to ensure timely payment.
• Maintain a comprehensive invoice tracker covering invoice status, approvals, processing stages, and payment progress.
• Work closely with Finance, Vendor Partners, and business stakeholders to resolve invoice-related queries and discrepancies.
• Provide periodic reports and status updates on invoice processing and outstanding items.

What you'll need

• Bachelor's degree in Business Administration, Human Resources, Finance, or a related discipline.
• 6-8 years of experience in recruitment operations, vendor management, workforce administration, PMO support, or similar operational roles.
• Experience coordinating FTC/contract staffing hiring processes through external staffing vendors.
• Strong stakeholder management skills with the ability to work effectively with business users, hiring managers, vendor partners, and support functions.
• Good understanding of recruitment lifecycle, candidate tracking, interview coordination, and onboarding processes.
• Strong organizational and follow-up skills with the ability to manage multiple activities simultaneously.
• Proficiency in Microsoft Excel, PowerPoint, and reporting tools for tracker management and status reporting.
• Ability to analyze hiring pipeline data and provide meaningful status updates to stakeholders.
• Strong communication and coordination skills with a proactive and customer-focused approach.
• Detail-oriented, disciplined, and capable of working independently in a fast-paced environment.

Nice to have

• Experience managing invoice validation, vendor billing, or operational financial processes.
• Experience working in a shared services, banking, financial services, or corporate operations environment.

Details

• Location: Bengaluru.
• Reporting to: Vice President – IT Planning.