Senior Coordinator - Billing

Overview

Prepare, review and issue accurate client invoices, ensure timely collection of receivables, and maintain accurate billing records, supporting the company's revenue cycle and cash flow management.

What you'll do

• Coordinate the initial loading of time and expense details by the billing team for distribution to project managers, initiating the monthly billing cycle.
• Conduct pre-billing validations to minimize errors and reduce client disputes.
• Assist in drafting and finalizing invoices directly within Workday.
• Verify billing data against contracts, purchase orders, and agreements to ensure accuracy.
• Generate Workday reports to support project billing and revenue management.
• Maintain accurate project and billing data in Workday to enable reliable reporting.
• Perform weekly/monthly spot checks on invoices and project folders to ensure accuracy and compliance.
• Review project balance sheet reports to confirm readiness for closure.
• Upload finalized invoices and supporting documentation to Workday and the Billing Team Shared Drive.
• Assist the E-Billing Administrator with invoice submissions, accruals, and follow-ups.
• Prepare, upload, and submit invoices via client/vendor eBilling portals within agreed timelines; monitor invoice status (submitted, approved, rejected, pending) and take corrective actions as needed.
• Support month-end closing processes related to billing.
• Prepare and distribute financial reports related to eBilling activities.

What you'll need

• Minimum 3-year degree required.
• Should have 5-10 years of relevant experience.
• Understanding of general accounting principles as they apply to Billings and A/R.
• Knowledge of Microsoft Office (Word, Outlook, Excel).
• Ability to meet deadlines and meet specific service level metrics.
• Ability to manage multiple priorities under tight deadlines.
• Strong interpersonal communication skills required to support a global environment.

Nice to have

• Bachelor's degree.
• Finance or accounting background.
• Billable experience gained in Legal, Media, Recruitment Agency or Management Consulting firms.
• Strong skills in Excel.
• Workday Financials experience.

Details

• Location: Cyber City, Gurgaon.
• Work timings: US shift.