Senior Specialist – Procurement

Overview

Procurement Senior Specialist providing quality assurance, operational oversight and analytical support across tactical procurement activities, acting as an experienced buyer and control point for requisitions, contracts, purchase orders, catalogs, invoices and process exceptions.

What you'll do

• Provide operational and analytical support across tactical procurement activities and act as an experienced buyer for assigned transactions or commodities.
• Perform quality assurance and approval of purchase requisitions, validating business requirements, sourcing or contract references, supplier details, financial coding, approvals and supporting documentation.
• Quality-assure contract workspaces for accuracy and completeness, and provide clear guidance to requestors, buyers and relevant stakeholders on required corrections.
• Create and maintain Contract Terms for new, renewed, amended or revised contracts, ensuring alignment with approved commercial and contractual documentation.
• Review and reconcile contract workspaces against purchase orders and invoices to identify and resolve value, date, scope, supplier, currency and reference mismatches.
• Close or cancel purchase orders as required, complete appropriate validation, and communicate the outcome to affected business, Finance, Accounts Payable, supplier and procurement stakeholders.
• Resolve process exceptions across procurement transactions by analyzing root causes, coordinating corrective action, documenting decisions and escalating control or policy risks when needed.
• Manage supplier catalogs for assigned commodities, including content review, data quality checks, stakeholder coordination, issue resolution and periodic maintenance.
• Perform quality assurance across all assigned procurement transactions and maintain audit-ready records of reviews, approvals, exceptions and supporting evidence.
• Ensure adherence to Enterprise Operating Guidelines, procurement policies, delegated authority, contracting requirements, financial controls and defined operating procedures.
• Monitor delivery against SLAs, manage priorities and aging items, and provide transparent updates on volumes, risks, exceptions and dependencies.
• Provide coaching and process guidance to team members and business partners, and support calibration of quality standards and operating practices.
• Identify and implement continuous-improvement opportunities that strengthen quality, compliance, cycle time, stakeholder experience and operational efficiency.
• Contribute to procurement transformation and project initiatives through requirements definition, process design, testing, implementation, change management and benefits tracking.
• Collaborate effectively with global stakeholders across US and Asia time zones.

What you'll need

• Bachelor's degree or equivalent graduation qualification.
• Minimum 9+ years of relevant experience in procurement operations, tactical buying, purchasing, contract administration, procure-to-pay or a related function.
• Prior hands-on experience working as a buyer, with responsibility for validating requirements and executing or approving procurement transactions.
• Advanced working knowledge of SAP Ariba, including requisitions, purchase orders, contract workspaces or contract terms, catalogs and transaction approvals.
• Strong understanding of procurement controls, contract-to-PO alignment, invoice reconciliation, purchasing policies and process exception management.
• Experience performing quality assurance, maker-checker review, transaction approval or operational control activities.
• Demonstrated experience in procurement transformation, process improvement, automation or change delivery.
• Project management expertise, including planning, governance, risk and issue management, stakeholder communication and execution tracking.
• Proficiency in Microsoft Excel, Word, PowerPoint, Outlook and collaboration tools.
• Strong quality-assurance mindset with exceptional accuracy and attention to detail.
• Sound judgment and the ability to make risk-based decisions within defined policies and authority.
• Advanced analytical, reconciliation, problem-solving and root-cause analysis skills.
• Strong stakeholder-management and influencing skills across business, Finance, Legal, Accounts Payable, suppliers and procurement teams.
• Clear written and verbal communication, including the ability to provide constructive guidance and challenge incomplete submissions professionally.
• Ability to coach others, support operational calibration and promote consistent ways of working.
• Strong planning, prioritization, ownership and resilience in a high-volume environment.
• Continuous-improvement and transformation mindset with a focus on controls, efficiency and user experience.

Nice to have

• Professional certification in procurement, supply chain or project management.
• Experience in a global, shared-services or matrixed procurement environment.

Details

• Location: Gurugram, Haryana.
• Working hours: flexibility to support both US and Asia business hours, including rotational schedules and adjusted hours based on operational coverage.