Sr Associate Transactional Finance

Overview

Support end-to-end financial transactions and supplier contracting processes within the Global Business Transactions Center (GBTC) in Amgen's R&D Business Operations organization.

What you'll do

• Execute financial transactions including purchase order processing, invoice verification, payment processing, and expense management using Anaplan, Ariba, and SAP.
• Partner with business functions to plan and manage resources, budgets, and expenses.
• Maintain budget trackers, line-item records, and monthly actuals reporting.
• Reconcile financial transactions against planned activities and identify discrepancies for leadership review.
• Ensure compliance with company policies, procedures, internal controls, and regulatory requirements.
• Manage master data, vendor information, cost centers, WBS elements, scopes, quotes, and supporting documentation within Ariba and SAP.
• Partner with Responsible Amgen Employees (RAEs) and suppliers to maintain accurate financial and procurement records.
• Review supplier documentation for accuracy, completeness, and adherence to required formats.
• Coordinate supplier onboarding, SIF updates, Ariba enablement, and vendor account maintenance activities.
• Monitor and maintain the status of purchase orders, invoices, ePayments, approvals, tickets, and supplier actions.
• Follow up on routine transactional issues through resolution and provide timely status updates to stakeholders.
• Collect, analyze, and interpret financial data using Smartsheet, OPTS, Tableau, Ariba, and SAP reports.
• Prepare recurring and ad hoc financial reports, dashboards, and analytics to support business decision-making.
• Identify trends, insights, cost-saving opportunities, and process improvement recommendations.
• Support invoice submissions, payment follow-ups, PO maintenance, PO closeouts, accrual documentation, amortization tracking, transfers, and quarterly LE reporting activities.
• Produce reports on budget status, PO and invoice aging, payment status, commitments, and documentation completeness.
• Collaborate with sourcing, accounts payable, finance, and other cross-functional teams to streamline financial processes and resolve transactional issues.
• Build and maintain effective working relationships with internal stakeholders and external suppliers.
• Support audit activities by maintaining accurate, complete, and audit-ready documentation.
• Drive continuous improvement initiatives to enhance process efficiency, accuracy, and operational effectiveness.
• Provide guidance and support to users on Ariba and SAP processes, functionalities, and best practices.
• Develop and maintain process documentation, user guides, and training materials as required.
• Review proposed arrangements through Amgen's healthcare compliance system of record (C3) and provide C3 system support.
• Address healthcare compliance-related questions from Amgen staff and perform activities in accordance with Amgen's Healthcare Compliance Policy and Standard Operating Procedures.
• Handle financials for assigned expense collections including tracking and reporting.
• Participate in and contribute to initiatives related to resource and expense management.
• Maintain external and internal facing SharePoint sites and intake request tools.
• Perform data entry (e.g., for Study Planning), administrative coordination, compliance checks, and document management for business-related activities.
• Provide support for Planisware and financial systems, such as Ariba/MyBuy, and resolve issues to ensure compliance with departmental playbook.
• Generate Purchase Orders and Change Orders within the internal system.
• Support budget confirmation and PO tracking.
• Resolve invoice issues and escalations as required.
• Communicate clearly with RAEs, Finance, GSS, Procurement and suppliers to gather information, confirm next steps and ensure requests do not stall.
• Assist with urgent or high-profile requests and projects, and with onboarding and training of new hires.
• Initiate CDAs, MTAs and other requested agreements.
• Handle controlled substance requisition approvals.
• Attend meetings as required and support resolution of procure-to-pay technical issues.
• Perform supplier onboarding and vendor account updates.
• Manage appropriate document management for business-related activities to enable requisition creation through invoice payment.
• Perform data entry into study planning systems per playbook, including study number generation and support of ad hoc inquiries.
• Manage payment inquiries received from HCPs, RAEs, and service providers, with outcomes that may include further reviews, research and/or triage.
• Perform other duties as assigned.

What you'll need

• Master's degree, OR Bachelor's degree and 5-9 years of related resource management, paralegal, contracting and/or financial accounting experience.
• Excellent computer and MS Office skills.
• Working knowledge of MyBuy/Ariba, SAP, Anaplan or the approved finance tracker, supplier onboarding requirements and basic financial coding.
• Good writing skills; detail-oriented.
• Communicates effectively within and outside department.
• Solid understanding of purchasing and supply chain procedures.
• Solid understanding of standard operating procedures (SOPs) and healthcare regulations.
• Solid understanding of standard contracting legal principles.
• Ability to process transactions from end to end, engaging business partners where appropriate.
• Identify routine issues, including missing information, non-compliant supplier documentation, incorrect coding, invoice/payment discrepancies and process delays, and escalate business issues needing resolution.
• Review invoices/expenses and triage or escalate any issues.
• Communicate and escalate contractual and/or payment challenges to leadership team.
• Exercise good judgment.
• Interact with business partners to ensure compliance processes and standards are understood and followed.
• Maintain key relationships with cross-functional partners such as Law, Regulatory, Worldwide Compliance and Business Ethics groups, and the International Healthcare Compliance group.
• Time management and problem-solving skills.

Nice to have

• Familiarity with research and clinical development in the biopharmaceutical industry, as well as medical and scientific terminology.
• Finance, resource, and budget management experience including cost analysis and reporting.
• Experience with analytics software (Microsoft Access, Spotfire, Tableau, Smartsheet), document management applications, portfolio planning tools, and supply chain and financial systems (Planisware, Veeva, SAP, Ariba).
• Intermediate Microsoft Office user (Excel, Word, PowerPoint, Outlook).
• Experience working with virtual teams and using collaborative tools and platforms.
• Exceptional interpersonal, organizational, critical thinking and verbal/written communication skills.
• Ability to work in a highly cross-matrixed environment.
• Strong planning and project management skills with demonstrated ability to work effectively in a fast-paced environment with multiple high-priority projects and minimal supervision.

Details

• Location: Hyderabad, India.