Sr. Executive - Procurement and Vendor Management

Overview

Senior Executive for procurement and vendor management, overseeing the day-to-day procurement cycle, vendor relationships and procurement compliance for the office.

What you'll do

• Gather and confirm procurement request details, and carry out market research on requested items.
• Manage the complete procurement cycle, including purchase requisitions, RFQs, quotations, purchase orders, and delivery follow-ups.
• Identify, evaluate, onboard, and maintain relationships with reliable vendors and suppliers.
• Obtain and compare vendor quotations based on price, quality, delivery timelines, and commercial terms.
• Negotiate pricing, payment terms, contracts, and service-level agreements with vendors.
• Monitor vendor performance, including quality, delivery, responsiveness, and adherence to agreed terms.
• Maintain an updated vendor database, contracts, pricing information, and procurement records.
• Coordinate with internal departments to understand procurement requirements and ensure timely availability of materials/services.
• Prepare and track purchase orders, deliveries, invoices, and payment status in coordination with Finance and Accounts.
• Resolve vendor-related issues, including delivery delays, quality concerns, pricing discrepancies, and invoice disputes.
• Support vendor audits, compliance checks, and periodic supplier performance reviews.
• Identify cost-saving opportunities and alternative suppliers.
• Ensure procurement activities comply with company policies, approval processes, and applicable regulations.
• Prepare procurement reports, vendor performance reports, cost analyses, and management dashboards.
• Maintain proper documentation and records for audit and compliance purposes.
• Assist the manager in information security activities implementation and maintenance, and implement security policies and procedures, reporting any issues to the Information Security Manager.
• Ensure the team is equipped with competence related to information security.

What you'll need

• 5–8 years of experience in procurement, purchasing, sourcing, or vendor management.
• Good negotiation and communication skills.
• Strong vendor relationship management abilities.
• Knowledge of procurement processes, purchase orders, contracts, and supplier evaluation.
• Good analytical and problem-solving skills.
• Proficiency in MS Excel and procurement/ERP systems.
• Ability to manage multiple vendors and procurement activities simultaneously.
• Strong attention to detail, accuracy, and problem-solving skills.
• Good knowledge of information security practices.

Nice to have

• Bachelor's degree (Administration, Management, or related field).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritize, and adapt to changing business needs.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Google Gmail and Google Sheets.
• Self-motivated, trustworthy, and able to work independently with minimal supervision.
• Familiarity with basic accounting processes, transport scheduling, and office management procedures.

Details

• Location: Hyderabad, Telangana, India.
• Ability to commute or relocate to Hyderabad before starting work is preferred.