Subsidiary Governance Specialist

Overview

Support global subsidiary governance and company secretarial delivery for Shell entities across multiple jurisdictions. The role advises Directors and senior stakeholders, manages governance processes and statutory compliance, and leads junior team members and process improvement initiatives.

What you'll do

• Support the Directors of Shell entities.
• Support senior internal stakeholders with company secretarial matters and advise on internal governance procedures.
• Respond to authorised signatories' queries before board meetings, providing advice and guidance on governance best practice initiatives.
• Build cross-functional relationships and advise the business on governance best practice, using initiatives and technology to improve ways of working and increase efficiency.
• Provide advice and guidance on governance best practice and legal entity administration for allocated companies for which you hold primary responsibility.
• Provide cover for companies assigned to other company secretarial advisers during leave or other absence.
• Organise and conduct Board Meetings, including drafting proposals, collecting and distributing papers and agendas, producing minutes, and communicating decisions.
• Advise on Board papers and documentation requiring approval at Board Meetings and shareholder meetings, including capital changes and company name changes.
• Maintain the Action Items List from Board meetings and track completion.
• Act as corporate governance compliance officer for Shell entities globally and ensure compliance with statutory provisions.
• Advise on and prepare documents for company incorporations and process incorporation formalities.
• Use GEMS to ensure production and timely filing with local registries.
• Provide transactional and project support on company secretarial and company law aspects of projects and subsidiary initiatives, including the legal entity management system.
• Ensure proper records management for decisions and associated documentation.
• Manage junior team members and oversee their deliverables.
• Re-calibrate and reallocate workload as priorities change.
• Review subsidiary governance processes, controls and ways of working within the Secretariat team.
• Review subsidiary management policies and frameworks and ensure assigned subsidiaries are aligned with other Group companies.
• Counsel Directors and corporate secretariat team members on corporate governance regulations, practice, Group policies and procedures, constitutional documents and corporate procedures.
• Advise on Company Law affecting preparation of statutory accounts and review statutory accounts for compliance and accuracy.
• Review Articles of Association and proposed changes for new and existing subsidiary companies globally.
• Keep up to date with regulatory changes and best practice developments in company secretarial practice, including IT-based solutions and knowledge management techniques.
• Deliver ad hoc corporate governance projects.
• Identify and adopt new ways of working and implement new processes.
• Liaise with Shell subsidiary Directors, internal business, compliance, finance and legal stakeholders, local registries, Company Auditors, Third Party Law Firms, Third Party Banks and other third-party bodies.

What you'll need

• Qualified Company Secretary or equivalent.
• At least five years of company secretarial experience within a fast-paced global or highly matrixed multinational company.
• Minimum of 5 years post-qualification experience.
• Demonstrated track record in subsidiary management roles.
• Native or advanced-level English skills.
• Ability to effectively manage relationships with key stakeholders relevant to allocated boards.
• Learning agility, conceptual thinking, problem-solving and analytical capability.
• Proactive, forward-thinking and innovative approach, with strong organisation and ability to work under pressure.
• Ability to balance inquiry and advocacy, with good stakeholder management and influencing skills.
• Ability to contextualise and help colleagues embrace change.
• Proven collaboration and project management skills.
• Ability to adapt to different cultures and work with diverse and virtual teams.
• Proven high delivery and project management capability.
• Experience documenting processes and developing process manuals.
• Experience with automation and leveraging technology in ways of working and process improvement.
• Excellent planning and organisation skills, verbal and written skills, attention to detail, and ability to work in a fast-paced, varied environment.
• Material business acumen and ability to focus and deliver in a broad range of scenarios.
• Strong knowledge of company secretarial practices and procedures.
• Ability to mediate and assist in achieving consensus.
• Ability to establish and build appropriate, active and informative relationships with relevant stakeholders.
• Experience completing corporate filings in many jurisdictions, including Australia, Singapore, the UK, Canada, Malaysia, India, Poland, Italy, Spain, Thailand and other jurisdictions.
• Proficiency in GEMs, Microsoft Word, Power Automate, PowerPoint, Power BI, SharePoint, DocuSign, Diligent Entities, ServiceNow and CoPilot.

Nice to have

• Other language skills in addition to English.

Details

• Location: Shell Centre, Chennai, India.
• Worker type: Regular.
• The role supports entities across multiple jurisdictions and involves communication with external parties.