Talent Acquisition Coordinator (Whitefield, Bangalore)

Overview

Talent Acquisition Coordinator in the Talent Operations team, partnering with Recruiters, Hiring Managers and Candidates to deliver a seamless hiring experience.

What you'll do

• Partner directly with Recruiters to coordinate multi-stage interview schedules across complex calendars using Phenom/CRM and Google Suite.
• Collect, audit and validate candidate educational, professional and regulatory compliance documents prior to offer issuance.
• Initiate and monitor background verification (BGV) processes with vendor partners, proactively identifying and resolving issues to ensure timely hiring.
• Facilitate smooth pre-boarding through Day 1 orientation, working in collaboration with HR, IT and Facilities teams.
• Continuously evaluate current TA workflows, driving process efficiency and championing the use of AI tools to automate routine tasks and enhance productivity.
• Build strong, trusted partnerships with cross-functional leaders, hiring teams and recruiters through clear, executive-ready communication.
• Actively lead and participate in TA operational projects, system updates and workflow enhancement initiatives.

What you'll need

• Demonstrated proficiency using Workday ATS and Google Suite (Google Calendar, Docs, Sheets, Gmail, interview scheduling tools).
• 2–5 years of experience in Talent Acquisition Coordination, HR Operations or Recruitment Support in a fast-paced corporate environment.
• Highly self-motivated with an authentic enthusiasm for the TA space, proactive follow-through and a results-oriented approach.
• Highly process-driven with a strong desire to innovate, leverage AI tools and simplify complex coordination workflows.
• Superior verbal and written communication skills; confident leading projects and interacting with executive stakeholders.

Nice to have

• CRM experience.

Details

• Location: Whitefield, Bangalore, India.
• On-site role at the WEX Whitefield, Bangalore Office, supporting Talent Acquisition, coordinating in-person interviews and representing the hiring team.