Workday PATT & Payroll Accounting Specialist

Overview

Manage and support employee time tracking, timesheet processing, and U.S. multi-state payroll operations within Workday, ensuring accurate, compliant and timely payroll and payroll accounting, working as part of a two-person payroll team.

What you'll do

• Manage and support employee time tracking, timesheet processing, and payroll operations for a multi-state U.S. workforce.
• Review employee timesheets for completeness, accuracy, appropriate approvals, and compliance with established policies and deadlines.
• Monitor timesheet submissions and approvals, follow up with employees and managers on outstanding items, and ensure timely completion of payroll activities.
• Review time calculations, overtime, leave, earnings, deductions, and other payroll inputs for accuracy before payroll processing.
• Investigate and resolve timesheet discrepancies, missing entries, incorrect time allocations, and other payroll-related issues.
• Support payroll processing, payroll validations, and corrections, including retroactive adjustments and changes resulting from employee transfers, terminations, or compensation updates.
• Administer and support Workday Absence and Time Tracking processes, including time-off requests, accruals, eligibility, approvals, and leave balances.
• Serve as a backup payroll processor during high-volume periods and payroll specialist absences.
• Respond to employee and manager inquiries related to timesheets, time off, payroll inputs, and related Workday processes.
• Administer and maintain Workday Payroll, Absence, and Time Tracking functionality to support accurate and efficient payroll operations.
• Support configuration of time tracking rules, absence plans, eligibility requirements, accruals, conditional rules, and payroll-related components.
• Maintain payroll components, including earnings, deductions, employer contributions, taxable benefits, allowances, and reimbursements.
• Develop and maintain Workday reports and calculated fields to support timesheet monitoring, payroll validation, leave tracking, and operational reporting.
• Troubleshoot Workday issues and investigate discrepancies affecting time tracking, absence, payroll processing, and related integrations.
• Coordinate with HR, Accounting, Technology, and system administrators to resolve system issues and implement configuration changes.
• Participate in testing Workday enhancements, system releases, integrations, and payroll-related changes.
• Identify opportunities to improve timekeeping and payroll processes, strengthen controls, and reduce manual work.
• Maintain process documentation, standard operating procedures, and user guidance.
• Assist Accounting with payroll-related journal entries and ensure payroll transactions are accurately reflected in Workday Financials.
• Review payroll results and reconcile payroll registers, payroll clearing accounts, payroll-related balance sheet accounts, and payroll data to the general ledger.
• Research and resolve payroll accounting discrepancies, variances, and outstanding balances.
• Perform payroll tax reconciliations, filings, and resolution of payroll tax agency notices.
• Support compliance with applicable federal, state, and local payroll requirements and internal policies.
• Assist with payroll year-end activities, including W-2 and W-2C processing, reconciliation, and corrections.
• Maintain supporting documentation for payroll accounting, internal controls, and audit purposes.
• Support financial, payroll, project, and regulatory audits by providing documentation and responding to audit requests.
• Prepare timesheet, payroll, and absence reports to support operational monitoring and management review.
• Analyze timekeeping and payroll trends to identify recurring discrepancies, processing delays, and opportunities for improvement.
• Support payroll data requests for financial audits, project audits, and Form 990 preparation.
• Perform data analysis and reconciliations using Excel and Workday reporting tools.
• Participate in payroll, timekeeping, and system improvement initiatives as needed.

What you'll need

• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field.
• At least 10 years of relevant experience in payroll operations, timekeeping, timesheet administration, or a combination of these areas, including substantial experience supporting U.S. payroll.
• Hands-on experience with Workday Time Tracking and Absence.
• Strong experience with ADP payroll systems and familiarity with payroll processing, payroll data validation, and year-end reporting.
• Strong Excel skills, including data analysis, reconciliations, and identifying discrepancies.
• Understanding of payroll accounting, general ledger processes, and payroll-related reconciliations.
• Knowledge of federal, state, and local payroll requirements and compliance practices.
• Strong analytical, organizational, and problem-solving skills, with attention to detail and data accuracy.
• Ability to manage competing priorities, meet strict deadlines, and work effectively in a fast-paced environment.
• Strong communication and collaboration skills, with the ability to work effectively with employees, managers, HR, Accounting, Finance, and Technology teams.

Nice to have

• Experience with Workday Payroll, including configuration, business processes, and troubleshooting.
• Experience supporting multi-state payroll and timekeeping operations.
• Familiarity with Workday Financials and integrations between Workday and ADP.
• Experience with payroll tax amendments, W-2 and W-2C corrections, and payroll audits.
• Experience identifying process improvements and strengthening internal controls.

Details

• Location: WRI Country Office, New Delhi, India.
• Hybrid position: in office at least 8 days per month and living within reasonable commuting distance of the office.
• Salary: 26,00,000 to 34,00,000 INR per annum, commensurate with experience.
• Applications due by 12 November 2026.